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Audience: Co-op hiring coordinators, subteam leads, senior members directors.
Motivation:
F24 term:
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This document received a large update to clarify some of the details.
S21 term: WARG attempted to hire co-ops for the term. However, in the absence of such a guide, the process took much longer than expected. While successful, many questions could’ve been answered had this document existed.
Please follow all steps in the correct order to ensure that the co-op student is set up for success at WARG.
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The co-op supervisor must be available during the co-op student’s term as a primary mentor: Co-op Supervisor Promotion Criteria . As manager you are taking full ownership over your co-op. Keeps track of tasks and the day to day activities.
Co-op Mentor
You will be busy as a manager so having a separate person Having a separate member as a backup mentor for days your busy is nice to have. Should be present for technical support for questionsThey can take responsibility for mentoring the co-op in technical topics while the co-op manager is busy.
However, the final responsibility of the co-op is still with the co-op manager.
Safety captain
The safety captain must exist and must be aware of the intent to hire a co-op: Safety Captain
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Email the SDC director (currently Peter Teertstra)
Student design teams are limited to 2 co-ops per term. WARG has a good record with co-ops and is therefore allowed to exceed this.
Hiring process
Post in WaterlooWorks
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If an individual helping assist in the co-op search feels as though they have a conflict of interest, they should inform the individuals assisting the co-op search and team lead.
Ex: Involved together in another organization, friends outside of school, etc.
Good rule of thumb is: “Do I have their contact on something outside of LinkedIn”?
Involved parties should not be scheduled the same interview to maintain objectiveness.
Involved member may provide a balanced evaluation, but should not contribute in ranking the individual
Undisclosed conflict of interest
Involved member will be removed from the co-op search effort
Candidate will be dealt with on a case by case basis
Step 5: Onboarding Phase
DO NOT IGNORE THIS PHASE UNDER ANY CIRCUMSTANCES IF YOU HAVE HIRED A CO-OP
Send the startup guide a few days before starting to prime them for their expected tasks and get a line of communication going.
You need to submit the co-op information form within 2 weeks of hiring the co-op.
Note that the form has various requirements that need to be completed, including safety training.
Note that the form requires Safety Coordinator & Team Lead to complete Supervisor Safety Awareness Training (SO1100). The training is now renamed Supervisor Orientation Online (SO1100)
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