Page Comparison

Date

27 Nov 2023

This is our last “official” operations meeting of the term! We will host three optional meetings on:
- Monday, December 4
- Monday, December 11
- Monday, December 18

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title	Administration

Georgia Vachon Westerlund New team roster system in the works -
Status
colour Purple
title Pending
- Will move forward with Power BI
Georgia Vachon Westerlund Phase 1 Paper -
Status
colour Yellow
title In progress
- Worked on mission requirements + System capabilities last week
- Working on the Gantt chart this week

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title	Finance

Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar. WEEF used the wrong funding account for one of our past purchases. (Yuchen’s)The purchase that was discussed at a prior ops meeting (Anthony’s RFDesign $747.86 purchase is now recorded on WEEF’s Public Allocation spreadsheet)
WEEF also recorded the wrong funding acc for Megan’s ~$1200 Composites Canada purchase. I’m waiting for Anthony’s feedbacks before sending out the email to Sarah.
MNS Tesla
- Wingchee W Sarah is going to process the $625 into our team funds. I emailed Sarah today to ask if the processing has been completed and an update on our team funds balance.
Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.
- Be honest - all directors agree.
- Wingchee W emailed Sarah about the $400, now just checking what the whole $400 EMS Predeposit is all about. I hope we can spend the $400 like store credit.. Update: No email reply from Sarah

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title	Sponsorship

MEF Sponsorship Proposal -
Status
colour Green
title Done
Wingchee W Sandford Fleming Travel Grant: Application form and student letter of certification good, waiting for Faculty Advisor Prof. Derek Wright to look through and/or edit the faculty advisor letter -
Status
colour Yellow
title In Progress

Melanie Ng & Prentice Hui Sponsorship Tier Package -
Status
colour Yellow
title In Progress
- Outline: https://docs.google.com/document/d/1DDqJiwKNs8LYcFlwbjwG_rsPUdvGdRpmJgUDwXUewWg/edit?usp=sharing
- On track to finish this by the end of the term?
Wingchee W the rep said we can leave out the attendee list (and their roles) for now and that can use comp fee as a traveller expense item (because host provides inclusive accomodation), talk about how much is phase 2 of comp fee. Will draft a letter to Derek Wright to edit and/or sign https://uwaterloo.ca/sandford-fleming-foundation/travel-and-exchange-support/undergraduate-travel-grants

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title	Digital Media

Emma Chan Ideas for Giving Tuesday posts?-
Status
colour Yellow
title in progress
- Giving Tuesday Post is looking really nice!
- Maybe we repost on our IG story and on LinkedIn tomorrow?
CV Camera shots from Autonomy
- https://uofwaterloo-my.sharepoint.com/:f:/g/personal/uwarg_uwaterloo_ca/EtJremt6cPZDj2RPJXZhBCcBYYE3Ap7wNqdQ7XKzdGuojg?e=OrH1gV
- Anything we can do with these?

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title	Merch

Georgia Vachon Westerlund Team Jackets -
Status
colour Purple
title Pending
- Keeping remaining jackets in the bay for next term
- Wingchee W update on bank draft?
Georgia Vachon Westerlund Hanging the helicopter -
Status
colour Green
title Pendingdone
Ryan Chan Team sign update -
Status
colour Purple
title Pending
- Picking this up next term
Make large print stand -
Status
colour Red
title Not started
- Scoping this for next term
- Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA
- We would need a design done