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Emma Chan

Georgia Westerlund

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6Date

Attendance

Announcements

  • Welcome back to our first meeting of 2025!

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titleAdministration

  • Victoria Gee Emma Chan Continual bootcamp reviews

  • Ryan Chan New sponsor poster board -

    Status
    colourYellow
    titlein progress

    • Georgia Westerlund to review/submit sample layouts to designer

    • Buy a piece of poster board → print with wprint

    • Possible wprint sponsorship?

  • Ryan Chan Updated Peggy Sponsor Stickers -

    Status
    colourYellow
    titlein progress

    • New layout is done pending review/waiting on updated logos if we get more sponsors before comp

    • Georgia Westerlund Emma Chan Look into new stickers for battery shrouds (new layout)

  • Ryan Chan Banner/Flag -

    Status
    colourRed
    titleplanned

    • need to find a (cheap) supplier - quote that we found was $300

    • finalize design

    • Maybe ask if they can sponsor us?

  • Victoria Gee Clean up old files, system, etc.

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titleFinance
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titleSponsorship
  • F24 Sponsorship Proposal Presentations

    • WEEF

      Status
      colourGreen
      titleDone

    • EngSoc -

      Status
      colourGreen
      titledone

    • MEF -

      Status
      colourGreen
      titledone

  • Georgia Westerlund Dean’s Funding Proposal -

    Status
    colourGreen
    titledone

    • own it

  • Emma Chan

    • Look into automated financial software options

    • Update W25 proposal slides

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titleSponsorship

  • Charlie Vegas-Kisielowski Stanford Fleming Travel Grant -

    Status
    colourRed
    titleplanned

    • Proposal due at the end of W25 term

    • Answer various questions/application for travel expenses grant

  • Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap

    • Emma Chan Ping people into channel for wishlist items!!!

  • Victoria Gee Carbon Fibre Start on sponsorship -

    Status
    colourYellow
    titlein prorgess

  • Hexcel said no

  • Try: https://www.toraycma.com/products/

    • asked for email address

    • Try: https://www.teijincarbon.com/

  • sent last week

    • Sponsorship email sent to Freshbooks for software sponsorship, awaiting response.

    list

    • Requires support for identifying sponsors

    • Emma Chan Ask other subteams for sponsor “wishlist”

  • Emma Chan Look into sponsorship events, look into UW print sponsorship

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titleDigital Media

  • Emma Chan Media plan -

    Status
    colourYellow
    titlein progress

    • Aim to post stories/posts at least weekly

    • Planned posting for flight test and posting the social on our storyContinual biweekly instagram posts/stories

    • Linkedin post review

    • Emma Chan Longer form content up next! -

      Status
      colourYellow
      titlein progress

    • Script reviewed, link is still up for others review

    • Storyboard next

    • Storyboard 50% complete

    • Start filming b-roll, new members, etc.

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titleRecruitment & Events

  • Emma Chan Info session w25 complete

    • Looking for volunteers for SDC open house

    • Back of the bay (middle bottom shelf) has posters

    • Victoria Gee Attend to speak to new members as well

  • Plan for March open house

    • A little more general, will look for signup email from Teertstra

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titleMerch

  • Georgia Westerlund Ryan Chan Hoodie run -

    Status
    colourYellow
    titlein progress

    Quantities and sizes sent to supplier, awaiting review

    Comp shirts

    • Design nearly finalized

    • Order will be placed once the competition roster is finalized

  • Georgia Westerlund F25 Softshell jacket order

    • Seems like there’s enough interest to do this

    • I can repurpose the order form from last year for this term

    • Can be sent out during next week’s announcement

  • Ryan Chan Patches -

    Status
    colourYellow
    titlein progress

    • Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

    • Likely will be working on this into and over the break, will post updates to the discord

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    • Ask for round of suggestions, one more iteration set based off that

    • Look into cost and manufacturing, sizing, etc.

    • Mid February goal for finalization (assuming finished design around January)

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Asana Tasks

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