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References
Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).
Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.
Purpose
The reason this document exists is because we do not want to repeat previous mistakes which specifically occurred in AEAC 2023 Competition Roster Selection . This document outlines the selection guidelines and possibly roles while the subpages are specific to each competition we participate in.
The subpages outline how we did roster selection for past years. When doing selection for a futrue competition please use this location.
Historical attendance data
Competition Date | Notes |
|---|---|
2021-06 | COVID-19, no travel. Everyone who was still in Waterloo was invited to participate. |
2022-05 | 8 attendees, leads and senior members. No documentation of this era but things went well. |
2023-05 | 10 attendees, leads and senior members. |
2024-05TODO. | directors please update with what happenned |
Selection guide
Requirements
Finalize attendee count early, then figure out actual names later on
Vehicles needs to be clarified and booked ASAP
Who ends up going is largely based on commitment which can vary over the course of months
Finalize key roles early
These are people who have long-term buildup of knowledge that are considered irreplaceable
Obtaining to one of these roles will be outlined in Skillset Levelling Rubric
TODO Others?
Criteria
Conall Kingshott R D Megan Spee to work on selection criteria post EOT S23 Leads
Criterion | Description |
|---|---|
Project expertise (specific to competition) | People who have worked on the drone and associated competition systems directly. Example: Airframe design, assembly, and wiring. |
Technical expertise (general) | Technical expertise is valued at an engineering competition. Example: Soldering skills. |
Cross subteam involvement (diversity and flexibility) | Someone who can perform multiple different duties (as circumstances require). Familiar with multiple (possibly unrelated) competition systems. Integration skills and architecture knowledge. |
Teamwork | Communication, time management, responsiveness to feedback, ability to collaborate, and conflict management. Has the team’s best interest in mind. |
Working under pressure | Demonstrated the ability to work well in high stress environments:
Example: Debugging during flight test. |
Future team membership/ leadership potential | Value for newer members attending may be very high if they have interest in staying on the team for a while or taking on leadership positions in the future. |
Investment | Strong desire to see competition drone working and demonstrates effort to make it happen. Desire to attend competition. |
Process
Members are assigned to competition roles.
Interest
This stage determines which members are interested in attending competition.
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Please read & review and make comments as you see fit
Shortlist
This stage determines which members have the required skills to attend competition.
A list is created from the self nomination form. Each subteam lead goes through the list and selects members from their subteam that they believe to meet the selection criteria above.
Roles
This stage determines the role(s) of each member.
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The meeting is announced at least 1 week in advance
The meeting is held publically, although all remaining members may be muted by default
Subteam leads and directors may unmute members at their discretion
Assignment is by consensus
If consensus cannot be reached, then by voting
Competition roles and tasks
All attendees must hold at least 1 defined role
...