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20 Jan 2025

Attendance

Fill out this interest form if you want a chance to go to this year’s competition this year: https://forms.microsoft.com/r/Fwyy69ZsSU Pages/ResponsePage.aspx?id=h1o6cprzIkqSRz_CQMATlohH8WBFXHtOjCR7Pcx0oF1UQzFXMFFCSU4xNk5LUTc4RVZMNkRYOEZSTS4u
Welcome Shamanthi, newest Operations member!

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title	Administration

Emma Chan Continual bootcamp reviews
- Reach out to ?new members
Ryan Chan New sponsor poster board -
Status
colour Yellow
title in progress
- Georgia Westerlund to review/submit sample layouts to designer
- Buy a piece of poster board → print with wprint Possible wprint sponsorship?(more specifics)
  - WPrint call setup
Ryan Chan Updated Peggy Sponsor Stickers -
Status
colour Yellow
title in progress
- New layout is done pending review/waiting on updated logos if we get more sponsors before comp
- Georgia Westerlund Emma Chan Look into new stickers for battery shrouds (new layout)
  - Potential free stickers by WPrint?
Ryan Chan Banner/Flag -
Status
colour Red
title planned
- need to find a (cheap) supplier - quote that we found was $300
- finalize design
- Maybe ask if they can sponsor us?
Victoria Gee Clean up old files, system, etc.
Status
colour Red
title PLANNED
- will document before changing anything
- This is a really great idea! Onedrive definitely needs a cleanupThis is a really great idea! Onedrive definitely needs a cleanup
Victoria Gee Ryan Scomazzon To attend Wednesday SDC meeting.
- Taking notes and voicing WARG’s future plans

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title	Finance

Charlie Vegas-Kisielowski Double-entry research -
Status
colour Yellow
title In progress
- Quickbooks could work (up to 25 people)
- Look into a GIT based system
Charlie Vegas-Kisielowski Can we plot team funds versus time?
- Along the same lines as double-entry, tracking entries and amounts per term
- Ledger for team funds (entirely)
- Daniel Puratich Integrate system and have Charlie Vegas-Kisielowski own it
- GunCash software to look into
  - Set on github, looks like it can meet our needs
  - Emma Chan For review
Emma Chan
- Look into automated financial software options
- Update W25 proposal slides
- Look into total overall ledger

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title	Sponsorship

Charlie Vegas-Kisielowski Stanford Fleming Travel Grant -
Status
colour RedYellow
title plannedIN PROGRESS
- Proposal due at the end of W25 term
- Answer various questions/application for travel expenses grant
- Need a status update on this
- Need a status update on this
- Done within the next week
- Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap
- Emma Chan Ping people Pinged into channel for wishlist items!!!wishlist, WILL PUSH AT LEADS
- Georgia Westerlund will push this at leads meeting tomorrow
- Georgia Westerlund will push this at leads meeting tomorrow
Charlie Vegas-Kisielowski EngSoc funding proposals due on Feb 24
Charlie Vegas-Kisielowski EngSoc WEEF funding proposals due on Feb 24___
Victoria Gee Start on sponsorship list
- Requires support for identifying sponsors
- https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 everything in Asana currently, need to sort updated sponsor tracking? Georgia Westerlund Daniel Puratich
- @Shamanthi To look into more monetary sponsors?!
- Emma Chan Ask other subteams for sponsor “wishlist” To update current sponsor list
Emma Chan
- Look into sponsorship events
, look into UW print sponsorship
- To schedule WPrint call for sponsorship (ideally for new sponsor board and stickers)!
  - Shamanthi to join

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title	Digital Media

Emma Chan Media plan -
Status
colour Yellow
title in progress
- Continual biweekly instagram posts/stories
- Linkedin post review
- Emma Chan Longer form content up next! -
  Status
  colour Yellow
  title in progress
  - Storyboard 50% complete
  - Start filming b-roll, new members, etc.
@Shamanthi
- Emma Chan Book some time in a flight test for teaching how to use the camera
- Victoria Gee to attend as well

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title	Recruitment & Events

Plan for March open house

A little more general, will look for signup email from Teertstra

complete

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title	Merch

Georgia Westerlund Comp shirts
- Design nearly finalized
- Order will be placed once the competition roster is finalized
- Emma Chan Will email with an inquiry this week
- Will email with an inquiry this week
- imprint for finalization.
Georgia Westerlund F25 Softshell jacket order
- Seems like there’s enough interest to do this
- I can repurpose the order form from last year for this term
- Can be sent out during next week’s announcementEmma Chan Waiting on imprint quote to release order form to team.
Ryan Chan Patches -
Status
colour Yellow
title in progress
- Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.
- Ask for round of suggestions, one more iteration set based off that
- Look into cost and manufacturing, sizing, etc.
- Mid February goal for finalization (assuming finished design around January)

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