2025-1-20 Operations Meeting

@Emma Chan Continual bootcamp reviews

• Reach out to ?new members

@Ryan Chan New sponsor poster board - in progress

• @Georgia Westerlund to review/submit sample layouts to designer

• Buy a piece of poster board → print with wprint (more specifics)

  • WPrint call setup

@Ryan Chan Updated Peggy Sponsor Stickers - in progress

• New layout is pending review

• @Georgia Westerlund @Emma Chan Look into new stickers for battery shrouds (new layout)

  • Potential free stickers by WPrint?

@Ryan Chan Banner/Flag - planned

• need to find a (cheap) supplier - quote that we found was $300

• finalize design

• Maybe ask if they can sponsor us?

@Victoria Gee Clean up old files, system, etc. PLANNED

• will document before changing anything

• This is a really great idea! Onedrive definitely needs a cleanup

@Victoria Gee @Ryan Scomazzon To attend Wednesday SDC meeting.

• Taking notes and voicing WARG’s future plans

@Charlie Vegas-Kisielowski Double-entry research - In progress

• Quickbooks could work (up to 25 people)

• GunCash software to look into

  • Set on github, looks like it can meet our needs

  • @Emma Chan For review

@Emma Chan

• Look into automated financial software options

• Update W25 proposal slides

• Look into total overall ledger

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS

• Proposal due at the end of W25 term

• Answer various questions/application for travel expenses grant

• Done within the next week

• @Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap

• @Emma Chan Pinged into wishlist, WILL PUSH AT LEADS

• @Georgia Westerlund will push this at leads meeting tomorrow

@Charlie Vegas-Kisielowski EngSoc funding proposals due on Feb 24

@Charlie Vegas-Kisielowski WEEF funding proposals due ___

@Victoria Gee Start on sponsorship list

• Requires support for identifying sponsors

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 everything in Asana currently, need to sort @Georgia Westerlund @Daniel Puratich

• @Shamanthi To look into more monetary sponsors!

• @Emma Chan To update current sponsor list

@Emma Chan

• Look into sponsorship events

• To schedule WPrint call for sponsorship (ideally for new sponsor board and stickers)!

  • Shamanthi to join

@Emma Chan Media plan - in progress

• Continual biweekly instagram posts/stories

• Longer form content up next! - in progress

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

@Shamanthi

• @Emma Chan Book some time in a flight test for teaching how to use the camera

• @Victoria Gee to attend as well

@Emma Chan Info session w25 complete, SDC open house complete

• March Open House, will gauge interest before committing.

@Georgia Westerlund Comp shirts

• Design nearly finalized

• Order will be placed once the competition roster is finalized

• @Emma Chan Will email imprint for finalization.

@Georgia Westerlund F25 Softshell jacket order

• @Emma Chan Waiting on imprint quote to release order form to team.

@Ryan Chan Patches - in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)