2025-1-20 Operations Meeting

Date

Jan 20, 2025

@Emma Chan Continual bootcamp reviews
- Reach out to ?new members
@Ryan Chan New sponsor poster board - in progress
- @Georgia Westerlund to review/submit sample layouts to designer
- Buy a piece of poster board → print with wprint (more specifics)
  - WPrint call setup
@Ryan Chan Updated Peggy Sponsor Stickers - in progress
- New layout is pending review
- @Georgia Westerlund @Emma Chan Look into new stickers for battery shrouds (new layout)
  - Potential free stickers by WPrint?
@Ryan Chan Banner/Flag - planned
- need to find a (cheap) supplier - quote that we found was $300
- finalize design
- Maybe ask if they can sponsor us?
@Victoria Gee Clean up old files, system, etc. PLANNED
- will document before changing anything
- This is a really great idea! Onedrive definitely needs a cleanup
@Victoria Gee @Ryan Scomazzon To attend Wednesday SDC meeting.
- Taking notes and voicing WARG’s future plans

@Charlie Vegas-Kisielowski Double-entry research - In progress
- Quickbooks could work (up to 25 people)
- GunCash software to look into
  - Set on github, looks like it can meet our needs
  - @Emma Chan For review
@Emma Chan
- Look into automated financial software options
- Update W25 proposal slides
- Look into total overall ledger

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS
- Proposal due at the end of W25 term
- Answer various questions/application for travel expenses grant
- Done within the next week
- @Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap
- @Emma Chan Pinged into wishlist, WILL PUSH AT LEADS
- @Georgia Westerlund will push this at leads meeting tomorrow
@Charlie Vegas-Kisielowski EngSoc funding proposals due on Feb 24
@Charlie Vegas-Kisielowski WEEF funding proposals due ___
@Victoria Gee Start on sponsorship list
- Requires support for identifying sponsors
- https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 everything in Asana currently, need to sort @Georgia Westerlund @Daniel Puratich
- @Shamanthi To look into more monetary sponsors!
- @Emma Chan To update current sponsor list
@Emma Chan
- Look into sponsorship events
- To schedule WPrint call for sponsorship (ideally for new sponsor board and stickers)!
  - Shamanthi to join

@Emma Chan Media plan - in progress
- Continual biweekly instagram posts/stories
- Longer form content up next! - in progress
  - Storyboard 50% complete
  - Start filming b-roll, new members, etc.
@Shamanthi
- @Emma Chan Book some time in a flight test for teaching how to use the camera
- @Victoria Gee to attend as well

@Emma Chan Info session w25 complete, SDC open house complete
- March Open House, will gauge interest before committing.

@Georgia Westerlund Comp shirts
- Design nearly finalized
- Order will be placed once the competition roster is finalized
- @Emma Chan Will email imprint for finalization.
@Georgia Westerlund F25 Softshell jacket order
- @Emma Chan Waiting on imprint quote to release order form to team.
@Ryan Chan Patches - in progress
- Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.
- Ask for round of suggestions, one more iteration set based off that
- Look into cost and manufacturing, sizing, etc.
- Mid February goal for finalization (assuming finished design around January)