2025-3-10 Operations Meeting

@Georgia Westerlund New sponsor poster board - in progress

• New design is done

@Georgia Westerlund Updated Peggy Sponsor Stickers - in progress

• New layout is pending review

• Look into new stickers for battery shrouds (new layout)

• Looking into potential WPrint

• @Emma Chan Follow up with again

SDC meeting this Wed again, Ryan is attending

• Expense plan @Emma Chan (not really affecting us)

• @Georgia Westerlund Email to SDC for slideshow updates

  • Teerstra will follow up

• @Emma Chan Book a flight test time for new ops members (postpone till past midterms)

@Charlie Vegas-Kisielowski Double-entry research - In progress

@lena.ye @Timothy Trinh Transferring ledger info to GNUcash

• Look into setting up for a month long trial run

• Tim: slowly transferring ledger data into GNUCash (sorry got delayed cause of midterms)

• @Emma Chan To go over

@Emma Chan book a new sync to go through purchase requests?

• Impromptu sessions 5-10 minutes, will announce for people to hop on

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS W25 end

• Answer various questions/application for travel expenses grant

• Using last year’s proposal for this

• @Victoria Gee To prepare faculty letter of support (to email Teertstra)

EngSoc Proposals - DONE

WEEF Proposal - DONE

• WEEF Presentation - Tues Mar 11, 7:22pm (@Victoria Gee and other leads)

MEF Proposal - DONE

• @Timothy Trinh @lena.ye Presentation portion, 1-2 ops members + pms/leads, date not set

@Victoria Gee Start on sponsorship list- in progress

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 find emails, fill forms, etc.

• @Shamanthi Rajagopal to work on cold emails with Victoria

• https://docs.google.com/spreadsheets/d/1jd3dfxW-_n4taZ6TXXVU8Sv5xagC0CYLvEut3I2sw9I/edit?usp=sharing

• Textreme Sponsorship

  • @Victoria Gee Follow up, see if it’s worth for shipping

@Emma Chan WPrint Sponsorship - IN PROGRESS

• Waiting on response, set deadline for when to get custom stickers/search for other supplier

@Emma Chan Media plan - in progress

• Continual biweekly instagram posts/stories

• Longer form content up next! - in progress

  • Storyboard 50% complete

  • @Shamanthi Rajagopal Storyboard thoughts?

  • Start filming b-roll, new members, etc. To ask onsite to start to use camera

• @Emma Chan Book flight test time for camera use (week after next perhaps?)

  • @Victoria Gee How to take photos, videos, etc. on the canon

@Emma Chan March Open House - planned

@Georgia Westerlund Comp Shirts - in progress

• Design is done, comp member sizes finalized!

• Will get a quote from Imprint this week as well

@Emma Chan F25 Softshell jacket order - DONE

• Handing out jackets, will get cheque for WARG deposit

@Ryan Chan Patches - in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)