2025-2-10 Operations Meeting

@Georgia Westerlund New sponsor poster board - status:in progress

• Need to review/submit sample layouts to designer (to add HolyBro, by Wed.)

• Finalizing this week to send to WPrint, figure out with @Ryan Chan

@Georgia Westerlund Updated Peggy Sponsor Stickers - status:in progress

• New layout is pending review

• Look into new stickers for battery shrouds (new layout)

• Looking into potential WPrint

@Victoria Gee @Ryan Scomazzon To attend Wednesday SDC meeting - status:done

• Taking notes and voicing WARG’s future plans:https://uwarg-docs.atlassian.net/wiki/x/AYAWs

• Relevant to Ops:

  • they’re looking into getting official banners made for teams to hang above the bay

    • @Emma Chan Would come from SDC budget!

  • wanted us to start thinking about a single photo that encapsulates the team as a whole

    • @Timothy Trinh Look into a candidate photo from media

      • Comp Photo

      • Waterloo Eng Photo

      • Flight Test Team Photo (nov) This one for now?

      • Flight Test Ground

      • Another flight test photo

  • @Georgia Westerlund Email to SDC for slideshow updates

    • To follow up

@leena @timothy @Emma Chan Book a flight test time for new ops members (postpone tll past midterms)

@Charlie Vegas-Kisielowski Double-entry research - status:In progress

• GNUCash software to look into

  • Look into setting up for a month long trial run

  • @Shamanthi Rajagopal @lena.ye @Timothy Trinh Transferring ledger info to GNUcash

• Ledgers to be correctly updated

• Finance sync done, @Charlie Vegas-Kisielowski book a new sync to go through purchase requests?

@Emma Chan

• Wishlist closed tonight, start on W25 sponsorship slides

  • Ping more people, create deadline for entry (Feb 10)

• Look into total overall ledger

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - status:IN PROGRESS W25 end

• Answer various questions/application for travel expenses grant

• Using last year’s proposal for this

• Working on this week

• @Emma Chan ping for update

@Charlie Vegas-Kisielowski W25 Wishlist - status:in progress

@Charlie Vegas-Kisielowski EngSoc Proposals - status:planned

• Set up templates/options: @Victoria Gee @Timothy Trinh @Shamanthi Rajagopal

• Due on Feb 24

@Charlie Vegas-Kisielowski WEEF Proposal - status:planned

• Set up templates/options: @Victoria Gee @Timothy Trinh

• Due date March 7

@Charlie Vegas-Kisielowski MEF Proposal - status:planned

• Due date TBD

@Victoria Gee Start on sponsorship list- status:in progress

• Create thread for sponsorships (after this meeting)

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 updated by Daniel

• should officially track prospective sponsors (e.g. so we don’t spend multiple attempts trying) in a spreadsheet - made one in OneDrive

• @Shamanthi Rajagopal to work on cold emails with Victoria

• https://docs.google.com/spreadsheets/d/1jd3dfxW-_n4taZ6TXXVU8Sv5xagC0CYLvEut3I2sw9I/edit?usp=sharing

@Emma Chan WPrint Call - status:done

• SENT - Compile signage and print for WPrint (chase them down)

@Emma Chan Media plan - status:in progress

• Continual biweekly instagram posts/stories

• Longer form content up next! - status:in progress

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

• @Emma Chan Book flight test time for camera use (week after next perhaps?)

• @Victoria Gee @Shamanthi Rajagopal to attend as well

@Emma Chan March Open House - status:planned

• Will hound people to join, check deadline

• Check volunteer list, will get leads/pms

@Georgia Westerlund Comp Shirts - status:in progress

• Design to be finalized (adding HolyBro maybe WPrint)

• Order will be placed once the competition roster is finalized (quantities, etc.)

• @Emma Chan Will email imprint for finalization

@Emma Chan F25 Softshell jacket order - status:in progress

• Order placed (grey/granite)

@Ryan Chan Patches - status:in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)