2024-04-02 Operations Meeting

• @Georgia Westerlund Aspect Drone Solutions - done

• @Georgia Westerlund Competition logistics - in progress

• @Georgia Westerlund Phase 2 Proposal Presentation - in progress

• @Wingchee W Need to train someone to take over as Finance PM for S24

Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

• Will update AEAC Competition Budget if any new purchases or prospective purchases come up

• EngSoc’s delayed reimbursement: it turns out that EngSoc can lose sight of the earlier reimbursement request emails, so if EngSoc hasn’t given reimbursement in about a month, might wanna email to see if in case they lose sight of the reimbursement request email

   

• @Wingchee W W24 Sponsorship Proposals - done

  • WEEF: done

    • Funding decisions posted!

  • EngSoc: done

    • Next step: Wait for funding decisions

  • MEF : done

    • Next step: Waiting for funding decision (start of S24)

• @Georgia Westerlund Giving Tuesday Proposal - done

  • Took some photos of composites manufacturing this week

  • Can send those photos to Teertstra before the next Giving Tuesday

• @Wingchee W Updated team sponsor list - in progress

• @Wingchee W Sending update emails to existing sponsors - planned

  • Moving to after the comp

• @Emma Chan Media plan - in progress

• Youtube PEGASUS Proof of Flight Uploaded Unlisted

• Making reels for Instagram

  • Reveal video to be posted on IG

• Longer form content up next!

  • Wrote a script/general outline for a video about “What is WARG?”

  • Long form WARG Video script

  • Will create storyboard for necessary shots of people working in the bay, meetings, etc.

• Work on media schedule for comp season

• Need to discuss which camera we are purchasing for next term

  • Tamron SP 70-200mm f/2.8 (8-Pin) DI LD IF Macro Autofocus Lens For Nikon {77} without Tripod Collar (A001NII)

  • Nikon D810 DSLR Camera Body {36.3MP}

  • Nikon D5300 DSLR Camera Body, Black {24.2MP}

  • Canon EOS Rebel T6I DSLR Camera Body, Black {24MP}

  • Canon EOS 70D (W) DSLR Camera Body {20.2MP}

• @Georgia Westerlund Post reveal on IG on Wednesday

• @Emma Chan IG post on Friday

• @Ryan Chan Running Team Socials - in progress

  • Paintball happening next week

  • Increase booking number on Monday morning?

  • Drafting a message to the participants

• @Ryan Chan Team sign update - In progress

  • Bought acrylic

  • Need to determine where the LED groove needs to go

  • Need this done before exams

Open

• @Ryan Chan Pegasus Sponsor Stickers - in progress

  • Any reply back from them? - still waiting

• @Georgia Westerlund Competition merch - in progress

  • Did some research on some options:

    • American Apparel Unisex Fine Jersey Short-Sleeve T-Shirt

    • Gildan®Heavy Cotton T-Shirt

  • Going to be working on design options over the next week

• @Georgia Westerlund Hoodie run - Not started

  • Working on some preliminary ideas

  • Should have something to present next week

  • Comp merch

• Make large print stand - Not started

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice