2024-02-13 Operations Meeting

@Georgia Westerlund New Ops bootcamp - done

• Operations Bootcamp

• Looking for people to complete the bootcamp and provide feedback

@Wingchee W WEEF Public Allocations spreadsheet has no new posted transactions

Will update AEAC Competition Budget if any new purchases or prospective purchases come up

@Wingchee W W24 Sponsorship Proposals - in progress i plan to do a good chunk of it at the start of the reading week, allowing enough time to work out details with other people throughout the entire reading week (and into the next week if needed be)

• WEEF: Received all wish list items from leads

  • Next Step: Continue on PowerPoint WARG Winter 2024 WEEF Sponsorship Proposal.pptx (Got the structure down,)

  • Link: Winter 2024 WEEF Sponsorship Proposal Wishlist Items

  • Deadline: March 4

• EngSoc : Waiting for leads to fill out wish list items list (done by EOW)

  • Next Steps: Make PowerPoint

  • Link: Winter 2024 EngSoc Sponsorship Proposal Wishlist Items

  • Deadline: TBD (Mid Feb) , haven’t heard back after 2 follow up emails (sent days apart recently)

• MEF : ppt, funding form response, and script all in progress

  • Link: Winter 2024 MEF Sponsorship Proposal Wishlist Items MEF Proposal - Winter 2024.pptx

  • Deadline: Feb 5 to Mar 1, Proposal presentation (week of March 4)

  • Powerpoint: got everything , form: in progress, script: based on what the slides say and the corresponding comments. I think Tong asked who else would be available to present with us. Ideally we want someone from Autonomy who can answer the technical questions on behalf of their sub-team.

@Georgia Westerlund Giving Tuesday Proposal

• Funding must be directed towards immediate needs (immediately or within the next months)

• Funds can be used to cover existing purchases made after Jan 1 2024

• Funds can be used in combination with other funding sources (WEEF)

• Funding amount: 1-1.5k per team

• Due: February 23 at 1 PM

@Wingchee W Updated team sponsor list - in progress

• Asana was added this week

• @Nathan Green reaching out to Terrapure for renewal

@Wingchee W Sending update emails to existing sponsors - planned

@Prentice Hui Sponsor outreach email - in progress

• Take a look at this Sponsorship Email Templates

• How is this going?

• Any updates on the carbon fibre sponsor for mech?

@Emma Chan Media plan

• Making a calendar for scheduling posts

• Promotional post for this week with flight test photos

• Making a reel for Instagram next week (flight test highlights)

• Longer form content up next!

More video content

• E.g instagram reels to show cool montages/footage for interaction

• Longer form videos to have media to show off WARG

@Taim Al-Dabbagh @Georgia Westerlund Recruitment Posters - in progress

• https://www.figma.com/file/jtNtw6o6Umu4srvbjbUc4s/WARG-Poster-(V2)?type=design&node-id=0%3A1&mode=design&t=W7nHyq2QZ2qYjHfD-1

• Any final concerns before we print?

March Open House

• Saturday, March 23rd from 10 AM to 4 PM

• Looking for 2-3 people to represent WARG

• Must register attendees by March 8: https://uofwaterloo.sharepoint.com/:x:/s/TM-ENG-EngineeringRecruitment/EdhKvKq2VKpBrlNUYNMjgzoBunwffnyKGeOGypJpZT7cKQ?e=WKx0Ib&CID=a1fbcefb-fe2f-cac3-f026-531a48d7f250

@Ryan Chan Running Team Socials - in progress

• Resume Review session this Saturday at 5 PM in the Bay

• Any ideas for future ones?

  • Smaller weekly social

  • Climbing social?

  • One bigger social monthly

  • Big social at the end of the term?

@Ryan Chan Team sign update - In progress

• LED are in

• Bought wood

• Bought spray paint

• Will get plastic from EMS

• Should already have adhesives

• Next steps: laser cut wood

Make large print stand - Not started

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done

• $100 deal from Prentice

@Georgia Westerlund Hoodie run - in progress

• Working on some preliminary ideas

• Should have something to present next week

• Comp merch