2024-02-13 Operations Meeting
- Georgia Vachon Westerlund
- R D
- Wingchee W
Date
Feb 13, 2024
Attendance
@Georgia Vachon Westerlund
@Wingchee W
@Nathan Green
@Emma Chan
@Melanie Ng
@Anthony Luo
@Ryan Chan
Announcements
Ops Leads Nominations!
Looking for a new ops lead that will be onsite next term
If interested, please fill out: https://forms.office.com/Pages/ResponsePage.aspx?id=h1o6cprzIkqSRz_CQMATlohH8WBFXHtOjCR7Pcx0oF1UNDhIVENPQTQ2OUs5UlNWQldRMzFKVFdIQy4u
Meeting plans for the next few weeks:
No meeting on February 20 for Reading Week
No meeting on February 27 for Midterm Week
Subdivision Updates
@Georgia Vachon Westerlund New Ops bootcamp - done
Looking for people to complete the bootcamp and provide feedback
@Wingchee W WEEF Public Allocations spreadsheet has no new posted transactions
Will update AEAC Competition Budget if any new purchases or prospective purchases come up
@Wingchee W W24 Sponsorship Proposals - in progress i plan to do a good chunk of it at the start of the reading week, allowing enough time to work out details with other people throughout the entire reading week (and into the next week if needed be)
WEEF: Received all wish list items from leads
Next Step: Continue on PowerPoint WARG Winter 2024 WEEF Sponsorship Proposal.pptx (Got the structure down,)
Deadline: March 4
EngSoc : Waiting for leads to fill out wish list items list (done by EOW)
Next Steps: Make PowerPoint
Link: Winter 2024 EngSoc Sponsorship Proposal Wishlist Items
Deadline: TBD (Mid Feb) , haven’t heard back after 2 follow up emails (sent days apart recently)
MEF : ppt, funding form response, and script all in progress
Link: Winter 2024 MEF Sponsorship Proposal Wishlist Items MEF Proposal - Winter 2024.pptx
Deadline: Feb 5 to Mar 1, Proposal presentation (week of March 4)
Powerpoint: got everything , form: in progress, script: based on what the slides say and the corresponding comments. I think Tong asked who else would be available to present with us. Ideally we want someone from Autonomy who can answer the technical questions on behalf of their sub-team.
@Georgia Vachon Westerlund Giving Tuesday Proposal
Funding must be directed towards immediate needs (immediately or within the next months)
Funds can be used to cover existing purchases made after Jan 1 2024
Funds can be used in combination with other funding sources (WEEF)
Funding amount: 1-1.5k per team
Due: February 23 at 1 PM
@Wingchee W Updated team sponsor list - in progress
Asana was added this week
@Nathan Green reaching out to Terrapure for renewal
@Wingchee W Sending update emails to existing sponsors - planned
@Prentice Hui Sponsor outreach email - in progress
Take a look at this Sponsorship Email Templates
How is this going?
Any updates on the carbon fibre sponsor for mech?
@Emma Chan Media plan
Making a calendar for scheduling posts
Promotional post for this week with flight test photos
Making a reel for Instagram next week (flight test highlights)
Longer form content up next!
More video content
E.g instagram reels to show cool montages/footage for interaction
Longer form videos to have media to show off WARG
@Taim Al-Dabbagh @Georgia Vachon Westerlund Recruitment Posters - in progress
Any final concerns before we print?
March Open House
Saturday, March 23rd from 10 AM to 4 PM
Looking for 2-3 people to represent WARG
Must register attendees by March 8: https://uofwaterloo.sharepoint.com/:x:/s/TM-ENG-EngineeringRecruitment/EdhKvKq2VKpBrlNUYNMjgzoBunwffnyKGeOGypJpZT7cKQ?e=WKx0Ib&CID=a1fbcefb-fe2f-cac3-f026-531a48d7f250
@Ryan Chan Running Team Socials - in progress
Resume Review session this Saturday at 5 PM in the Bay
Any ideas for future ones?
Smaller weekly social
Climbing social?
One bigger social monthly
Big social at the end of the term?