2024-03-26 Operations Meeting

• @Georgia Westerlund Aspect Drone Solutions - done

  • Working on getting a sponsor onboard to help with ground school stuff

• @Georgia Westerlund Competition logistics - in progress

• @Georgia Westerlund Phase 2 Proposal Presentation - in progress

• @Wingchee W Need to train someone to take over as Finance PM for S24

Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

• Will update AEAC Competition Budget if any new purchases or prospective purchases come up

• Updated internal purchase protocol on how to reimburse MEF purchases

• EngSoc’s delayed reimbursement: Alison is still waiting for her second reimbursement

   

• @Wingchee W W24 Sponsorship Proposals - done

  • WEEF: done

    • Funding decisions posted!

  • EngSoc: done

    • Submitted EngSoc’s follow-up questions

    • Next step: Wait for funding decisions

  • MEF : done

    • Next step: Waiting for funding decision

• @Georgia Westerlund Giving Tuesday Proposal - done

• @Wingchee W Updated team sponsor list - in progress

  • @Georgia Westerlund removed Terrapure from website

• @Wingchee W Sending update emails to existing sponsors - planned

  • Moving to after the comp

• @Emma Chan Media plan - in progress

  • Making a reel for Instagram (flight test highlights in progress)

    • Trying to gen-zify our Instagram? E.g using popular audios for Instagram reels but discussion of not too much? e.g no trends?

    •  

  • Longer form content up next!

    • Wrote a script/general outline for a video about “What is WARG?”

      • Includes run down of WARG, intro of each subteam, mention of what we create, (quick show of sponsors?), join us!

      • What more should we include/remove?

    • Should record videos of people working in the bay, meetings, etc.

  • Shots from recent sims/flights I can create small stories to update/remind people we are getting ready for comp season

  • Work on media schedule for comp season

• @Taim Al-Dabbagh Recruitment Posters - done

  • Up on the bay door

• March Open House - Done

  • Good turnout!

• @Ryan Chan Running Team Socials - in progress

  • Paintball happening next week

  • Increase booking number on Monday morning?

• @Ryan Chan Team sign update - In progress

  • Bought acrylic

  • Need to determine where the LED groove needs to go

  • Need this done before exams

• @Ryan Chan Pegasus Sponsor Stickers - in progress

  • Any reply back from them? - still waiting

• @Georgia Westerlund Competition merch - in progress

  • Did some research on some options:

    • https://www.imprintanything.ca/p/KSHYW-RGGNR/american-apparel-unisex-fine-jersey-short-sleeve-t-shirt

    • https://www.imprintanything.ca/p/IPLQS-SVKTO/gildanheavy-cotton-t-shirt

  • Going to be working on design options over the next week

• @Georgia Westerlund Hoodie run - Not started

  • Working on some preliminary ideas

  • Should have something to present next week

  • Comp merch

• Make large print stand - Not started

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice