2024-03-26 Operations Meeting

Owned by Georgia Vachon Westerlund
Last updated: 2024-05-14 by R D
2 min read

Date

Mar 26, 2024

Attendance

  • @Georgia Vachon Westerlund

  • @Wingchee W

  • @Emma Chan

  • @Ryan Chan

  • @Emma Chan

Announcements

  • Team social details!

    • Next Friday, April 5 at 7 PM

  • Comp interest: fill out this form!

  • Next week is our last meeting of the term

  • Meetings next term will be on Mondays at 8 PM in 2103 (and online)!

    • @Georgia Vachon Westerlund to add to gcal

Subdivision Updates

  • @Georgia Vachon Westerlund Aspect Drone Solutions - done

    • Working on getting a sponsor onboard to help with ground school stuff

  • @Georgia Vachon Westerlund Competition logistics - in progress

  • @Georgia Vachon Westerlund Phase 2 Proposal Presentation - in progress

  • @Wingchee W Need to train someone to take over as Finance PM for S24

Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

  • Will update AEAC Competition Budget if any new purchases or prospective purchases come up

  • Updated internal purchase protocol on how to reimburse MEF purchases

  • EngSoc’s delayed reimbursement: Alison is still waiting for her second reimbursement

     

  • @Wingchee W W24 Sponsorship Proposals - done

    • WEEF: done

      • Funding decisions posted!

    • EngSoc: done

      • Submitted EngSoc’s follow-up questions

      • Next step: Wait for funding decisions

    • MEF : done

      • Next step: Waiting for funding decision

  • @Georgia Vachon Westerlund Giving Tuesday Proposal - done

  • @Wingchee W Updated team sponsor list - in progress

    • @Georgia Vachon Westerlund removed Terrapure from website

  • @Wingchee W Sending update emails to existing sponsors - planned

    • Moving to after the comp

  • @Emma Chan Media plan - in progress

    • Making a reel for Instagram (flight test highlights in progress)

      • Trying to gen-zify our Instagram? E.g using popular audios for Instagram reels but discussion of not too much? e.g no trends?

      •  

    • Longer form content up next!

      • Wrote a script/general outline for a video about “What is WARG?”

        • Includes run down of WARG, intro of each subteam, mention of what we create, (quick show of sponsors?), join us!

        • What more should we include/remove?

      • Should record videos of people working in the bay, meetings, etc.

    • Shots from recent sims/flights I can create small stories to update/remind people we are getting ready for comp season

    • Work on media schedule for comp season

  • @Taim Al-Dabbagh Recruitment Posters - done

    • Up on the bay door

  • March Open House - Done

    • Good turnout!

  • @Ryan Chan Running Team Socials - in progress

    • Paintball happening next week

    • Increase booking number on Monday morning?

Action Items

Asana Tasks