2024-02-06 Operations Meeting

Date

Feb 6, 2024

Attendance

@Georgia Vachon Westerlund
@Wingchee W
@Alison Thompson
@Taim Al-Dabbagh
@Megan Spee
@Ryan Chan
@Nathan Green
@Anthony Luo
@Melanie Ng
@Emma Chan

Announcements

WARG Resume Review happening this Saturday at 5 PM in the bay!
Meeting plans for the next few weeks:
- Next week will be our last meeting before Reading Week / Midterms
- No meeting on February 20 for Reading Week
- Should we host a meeting on February 27?
Announcing a new promotion!
- Effective immediately, @Emma Chan has been promoted to Marketing PM
- Will start overseeing our digital media efforts, with the possibility to expand into traditional media

Subdivision Updates

@Georgia Vachon Westerlund New Ops bootcamp - done
- Operations Bootcamp
- Looking for people to complete the bootcamp and provide feedback

@Wingchee W nothing much new. Uni got 3 tax refunds on our purchases this week. I will find the tax refunds that the school received, and changed the purchase costs on the financial ledger after meeting.
Will update AEAC Competition Budget if any new purchases or prospective purchases come up

@Wingchee W W24 Sponsorship Proposals - in progress i plan to work on each a little bit more tonight (just finished my midterm etc)
- WEEF: Received all wish list items from leads
  - Next Step: Continue on PowerPoint WARG Winter 2024 WEEF Sponsorship Proposal.pptx (Got the structure down, Anni took a look on Sunday)
  - Link: Winter 2024 WEEF Sponsorship Proposal Wishlist Items
  - Deadline: March 4
- EngSoc : Waiting for leads to fill out wish list items list (done by EOW)
  - Next Steps: Make PowerPoint
  - Link: Winter 2024 EngSoc Sponsorship Proposal Wishlist Items
  - Deadline: TBD (Mid Feb)
- MEF : Working out details with Autonomy Leads
  - Link: Winter 2024 MEF Sponsorship Proposal Wishlist Items MEF Proposal - Winter 2024.pptx
  - Deadline: Feb 5 to Mar 1, Proposal presentation (week of March 4)
@Georgia Vachon Westerlund Giving Tuesday Proposal
- Funding must be directed towards immediate needs (immediately or within the next months)
- Funds can be used to cover existing purchases made after Jan 1 2024
- Funds can be used in combination with other funding sources (WEEF)
- Funding amount: 1-1.5k per team
- Due: February 23 at 1 PM
@Wingchee W Updated team sponsor list - in progress
- Is Asana considered a sponsor? They are listed on select materials
  - Which tier should they be listed under? - High Flyer
- @Nathan Green reaching out to Terrapure for renewal
@Wingchee W Sending update emails to existing sponsors - planned
@Prentice Hui Sponsor outreach email - in progress
- Take a look at this Sponsorship Email Templates
- How is this going?
- Any updates on the carbon fibre sponsor for mech?

@Emma Chan Media plan
Some personal questions:
- What is our goal with media? (e.g recruitment, sponsors, both)
  - Both (depends on the program)
  - Maybe work on a new instagram bio? - Good description of the team
- What branding do we want to have?
- What is the state of WARG compared to other design teams? (how many members, popularity, etc.)
Put out weekly posts + stories
Interactive media like Q&As, takeovers?
More video content
- E.g instagram reels to show cool montages/footage for interaction
- Longer form videos to have media to show off WARG

@Taim Al-Dabbagh @Georgia Vachon Westerlund Recruitment Posters - in progress
- WARG Poster (V2)
- Any final concerns before we print?
@Ryan Chan Running Team Socials - in progress
- Resume Review session this Saturday at 5 PM in the Bay
- Any ideas for future ones?
  - Smaller weekly social
  - Climbing social?
  - One bigger social monthly
  - Big social at the end of the term?

Action Items

Asana Tasks

None