2024-01-23 Operations Meeting

Date

Jan 23, 2024

Room conflict: do we host meetings at 6 PM in this room instead?
Reminder to fill out the team roster: Microsoft Forms
Bay code has been updated, if anyone wants access, let me know!
- Policy: Bay Code
Team Social!
- When: this Saturday starting around 7 PM
- Where: My place (~15 minute walk from campus)
- More details will be released soon

@Georgia Westerlund New team roster system - Done
@Georgia Westerlund New Ops bootcamp - done
- Operations Bootcamp
@Georgia Westerlund Phase 1 Paper - done
- Submitted to the competition yesterday!

@Wingchee W WEEF: Sometimes forgot to count past procurements and reimbursements and calculates total remaining balance wrong.

➡️Fixed Ground Statement Equipment account’s remaining balance

➡️ 2 of Mena’s (procurement) purchases aren’t counted into the EE PCB Components - W22 acc

@Wingchee W Which sponsorship proposals need to be completed this term?
- WEEF: Waiting for Wishlist items to be added to the confluence
- EngSoc (likely) : Asked what’s happening this semester via email, no reply yet. Who else can I ask?
- MEF (likely) : Asked what’s happening this semester via email, no reply yet. Who else can I ask?
WEEF deadlines:
- March 3rd for WEEF Proposal Submission
@Wingchee W Made a spreadsheet with sub-team wish list items for the term
- Due by Friday, February 2nd

Might be a good idea to discuss if Ops wants anything this semester. WEEF likes non-perishable things. I recall that WEEF doesn’t give $ for software licenses like Photoshop
@Wingchee W Sending update emails to existing sponsors - planned
@Melanie Ng & @Prentice Hui Sponsorship Tier Package - In Progress
- Live: Sponsorship Package and https://www.uwarg.com/sponsors
- Looking amazing!
@Prentice Hui will be leading some sponsorship updates once the package is completed
- Take a look at this Sponsorship Email Templates

@Georgia Westerlund Website updates - in progress
- New leads added: https://www.uwarg.com/team
- Aiming to update the “Projects” page by the end of the term
- Maybe add a gallery page for flight test photos
@Emma Chan Still available to run socials?
- Promotion for the intro events last week looked great?
- How’s the composites post coming along?

@Taim Al-Dabbagh Recruitment Posters - in progress
- @Georgia Westerlund working on a new revision
@Ryan Chan Running Team Socials

@Ryan Chan Team sign update - In progress
- LED are in
- Will get plastic from EMS
Make large print stand - Not started
- Scoping this for next term
- Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA
- We would need a design done
- $100 deal from Prentice
@Georgia Westerlund Hoodie run?
Consider comp merch

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