2025-3-31 Operations Meeting

@Georgia Westerlund New sponsor poster board - in progress

• @Emma Chan To edit

@Georgia Westerlund Updated Peggy Sponsor Stickers - in progress

• Designs finalized, sent to WPrint

@lena.ye @Timothy Trinh Transferring ledger info to GNUcash

• Branch on github, setup for the accounts for @Daniel Puratich to look over

• @lena.ye Transferring information

Asking Sarah about transaction history for accounts, team funds, clarification on sponsor accounts @Victoria Gee

• try to balance negatives with newer accounts (@Victoria Gee reply to the email with account to use to balance)

  • Negatives shifted to S24 to balance negative (easier logistically)

• overall vibe is we kind of have to rely on internal systems to get most updated numbers

• Ask for team funds history, use WEEF public sheet to reference 3 weeks back

@Emma Chan To go over history and align with accounts

@Emma Chan Add purchasing clarity to leads meeting

Somebody to take charge of ledger verification for purchases? @Shamanthi Rajagopal

• I took a look at it, will update soon this week (sorry been busy some things)

@Emma Chan To take a look at FedEx shipping

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - DONE W25 end

EngSoc Proposals - DONE

• W25 Sponsorship Allocations - Google Sheets

• Less money allocated, all items approved except for carbon fiber

WEEF Proposal - DONE

MEF Proposal - DONE

@Victoria Gee Start on sponsorship list- in progress

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 find emails, fill forms, etc.

• @Shamanthi Rajagopal To continue cold emailing

Textreme Sponsorship

• @Victoria Gee sent sponsor agreement, waiting on response

• TeXtreme Sponsor Agreement.docx

Jabra

• requested 2 x Speak2 55, waiting on response

@Emma Chan WPrint Sponsorship - DONE

• 15-20 stickers, 1 poster board, 10 posters (laminated)

@Emma Chan Media plan - in progress

• Not sure where the SD card adapter is?

• Longer form content up next! - in progress

  • Storyboard 50% complete

  • @Shamanthi Rajagopal Storyboard thoughts?

  • https://docs.google.com/document/d/1GZTLNc8n03aVXAxUph0OfKQgl053xHOzCFVwl6NrXI8/edit?usp=sharing (started more detailed storyboard, will add visuals soon)

  • @Emma Chan Reviewed

Post Amy’s video to youtube @Georgia Westerlund

@Emma Chan to email Sarah about reimbursement ? on private sale

Instagram post will go up this week (DELAYED)

@Georgia Westerlund Comp Shirts - in progress

• Request sent!

• 2 week turnaround time, email sent tonight

@Emma Chan F25 Softshell jacket order - DONE

@Ryan Chan Patches - in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)