2025-2-03 Operations Meeting

@Georgia Westerlund New sponsor poster board - in progress

• Need to review/submit sample layouts to designer

• Finalizing this week to send to WPrint, figure out with @Ryan Chan

@Georgia Westerlund Updated Peggy Sponsor Stickers - in progress

• New layout is pending review

• Look into new stickers for battery shrouds (new layout)

• Looking into potential WPrint

@Victoria Gee Clean up old files, system, etc. - IN PROGRESS

• Condensed ops

• I mentioned meeting recordings last time but I literally cannot find what I was talking about

• created Finance folder, ledgers, spreadsheets, etc.

@Victoria Gee @Ryan Scomazzon To attend Wednesday SDC meeting - done

• Taking notes and voicing WARG’s future plans:https://uwarg-docs.atlassian.net/wiki/x/AYAWs

• Relevant to Ops:

  • they’re looking into getting official banners made for teams to hang above the bay

    • @Emma Chan does this come out of pocket? Follow up with Teerstra

    • Would look into giving teams printing service for banners (considering SDC funding)

  • wanted us to start thinking about a single photo that encapsulates the team as a whole

    • @tim Look into a candidate photo from media

  • @Georgia Westerlund Email to SDC for slideshow updates

@leena @timothy @Emma Chan Book a flight test time for new ops members

@Charlie Vegas-Kisielowski Double-entry research - In progress

• GNUCash software to look into

  • Look into setting up for a month long trial run

  • @Shamanthi Rajagopal @lena.ye @tim to help setup

• Ledgers to be correctly updated

@Emma Chan

• Waiting on wishlist for W25 slides

  • Ping more people, create deadline for entry (Feb 10)

• Look into total overall ledger

• Book finance sync with @Charlie Vegas-Kisielowski and new members

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS W25 end

• Answer various questions/application for travel expenses grant

• Using last year’s proposal for this

• Working on this week

@Charlie Vegas-Kisielowski W25 Wishlist - in progress

@Charlie Vegas-Kisielowski EngSoc Proposals - planned

• Due on Feb 24

@Charlie Vegas-Kisielowski WEEF Proposal - planned

• Due date TBD

@Charlie Vegas-Kisielowski MEF Proposal - planned

• Due date TBD

@Victoria Gee Start on sponsorship list- in progress

• Requires support for identifying sponsors

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 updated by Daniel

• should officially track prospective sponsors (e.g. so we don’t spend multiple attempts trying) in
  a spreadsheet - made one in OneDrive

• @Shamanthi Rajagopal to work on cold emails with Victoria

• https://docs.google.com/spreadsheets/d/1jd3dfxW-_n4taZ6TXXVU8Sv5xagC0CYLvEut3I2sw9I/edit?usp=sharing

@Emma Chan WPrint Call - done

• SENT - Compile signage and print for WPrint

@Emma Chan Media plan - in progress

• Continual biweekly instagram posts/stories

• Longer form content up next! - in progress

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

• @Emma Chan Book flight test time for camera use (week after next perhaps?)

• @Victoria Gee @Shamanthi Rajagopal to attend as well

@Emma Chan March Open House - planned

• Should participate

• Check volunteer list, will get leads/pms

• @Georgia Westerlund Can bring this to leads tomorrow as well

@Georgia Westerlund Comp Shirts - in progress

• Design finalized

• Order will be placed once the competition roster is finalized (quantities, etc.)

• @Emma Chan Will email imprint for finalization

@Emma Chan F25 Softshell jacket order - in progress

• Order to be placed this week

@Ryan Chan Patches - in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)