Table of Contents

Introduction

Be sure you have completed all instructions in Bootcamper Onboarding before starting on this document!

Introduction

Welcome to WARG and congratulations on completing the bootcamp! The following guide provides a list of things to do to fully onboard you to the team once you have completed a subteam bootcamp. Completing these tasks are required for a variety of WARG activities including, but not limited to:

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This document guides you through the onboarding process at WARG. It should take you less than 30 minutes to complete (excluding several safety courses - those may take longer)! Completing these tasks will enable you to:

• Use equipment in the WARG bay (the physical location in which we work) while adhering to SDC safety guidelines.

• Accessing Access the engineering student machine shop, if desired.

• Access WARG platforms such as Github and Confluence.

• Participating Participate in the subteam(s).

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• subteam tasks and activities!

Please ensure you have completed Bootcamper Onboarding before starting on this document.

And, as always - please ping your subteam leads with any questions, we . We are here to help!

Readings

Required

⚖️ Our member expectations outlines what we expect from you, and what we promise to give you: Expectations of Members

🌊 Read the policies found as subpages to Policies and Data Handling

Optional

🛡️ Our team charter outlines the basis of how our team is run: Team Charter

📖 You can find some other fun information in History and Culture

Onboarding Tasks

LEARN Courses

Completion of some learn several safety courses is required to grant you some privilege's access to university resources which WARG relies on. The good news is, you only have to do them . You only need to do these courses once. Completion of these courses is tracked in our team roster to ensure we as a team are complying with University safety policies.

Instructions

How to go about finding these Learn courses courses:

1. Click Self-Registration at the top of the LEARN homepage.

2. Find the course code in the table.

3. Click on the link to the right of the course code.

4. Enroll in the course.

Privileges

WARG Bay

Entrance to the WARG bay is allowed upon completion of the following learn courses:

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ESMS E5 1101

• Entrance to the ESMS in E5 1101 is allowed upon completion of the following learn course:

  • ESMS Safety Orientation

• This is a recommended privledge if you are a part of the Mechanical subteam. Otherwise it is recommended not to bother with this course due to it’s duration.

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EMS E3

• There are no courses required to use this resource as it is a professionally-run machine shop that accepts orders.

Courses

This is all of the Learn courses in which completion will be useful for any WARGian to complete:

WHMIS_2015 - WHMIS 2015 (SO2017)

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~30 minutes

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This is generally considered a recommended privilege for any WARG member due to Location Commitment especially if you are onsite!

Optional LEARN courses include the “ESMS Safety Orientation” (Engineering Student Machine Shop). This is required for entrance to the ESMS in E5 1101. If you are a Mechanical Member, we heavily recommend completing this course. (~ 2 hours)

A note about WHMIS_2015 - If you have the Workplace Hazardous Materials milestone on your transcript, you do not need to complete this course.

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(It is required

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for 1st year labs, so

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you

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Worker Health Safety Awareness - Worker Health & Safety Awareness in 4 Steps (Students) - SO3000

• ~10 minutes

• four steps to complete

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Student Design Centre Safety Requirements - Student Design Centre Safety Requirements

• ~5 minutes

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ESMS Safety Orientation - Engineering Student Machine Shop Orientation

• ~2 hours

Administrative Tasks

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may have already done it).

Self-Enrolment Instructions

1. Click Self-Registration at the top of the LEARN homepage.

2. Find the course code in the table.

3. Click on the link to the right of the course code.

4. Enroll in the course.

Readings

These are recommended optional readings.

Highly Recommended Readings

Highly recommended readings are listed here. We’ve designed these readings to provide important information and context about the team!

• Expectations of Members - explains what the team offers you, and what we expect from you! (1 min)

• https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2079260697/Bay+Code?search_id=b5e63f5e-7949-4bdf-8983-cf559aeaf2aa - provides information about receiving access to our design team’s bay

• https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2063368193/Glossary?search_id=b9a5fd41-5370-4448-b923-d47a6ed7e527 - introduces some key terminology we use on the team

Recommended Readings

Provides more information about the team!

• 🛡️ Our team charter outlines the basis of how our team is run: Team Charter

• 📖 You can find some other fun information in History and Culture

• 🌊 Read the policies found as subpages to Policies and Data Handling.

Required Administrative Tasks

Team Roster

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There is no issue with filling it out multiple times a term so if you aren’t sure if you have feel free to fill it out again.

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Ensure all tasks from Bootcamper Onboarding are completed, including the bootcamp!

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General Sites & Accounts

Discord

1. Add your subteam role, if you haven’t already.

2. Ask your subteam lead to remove the New Bootcamper

   role.

   1. Subteam leads: Ensure member has the subteam role before removing.

3. Remove the relevant subteam bootcamper role.

4. Feel free to send a message in #introductions.

   • There's a pinned message you can follow as a template.

5. Add our WARG Google calendar for all meeting times.

   1. A link can be found in #information.

   2. All WARG meetings, including subteam meetings and work sessions, will be tracked there!

   3. All tasks and WARG projects are discussed in subteam and project meetings so please attend them to get started on the team!

   4. Please note that you are welcome to join ANY meeting on the Google calendar, including leads meetings, unless otherwise stated. We may want to keep some specific conversations private, but the vast majority of leads topics are completely public information.

   5. Any meeting you miss will have meeting minutes here on Confluence to keep you up to speed: https://uwarg-docs.atlassian.net/l/cp/QzEGA9ti .

6. Check out useful information found in #information.

7. Check out useful information in this “administration” confluence space.

   1. All our team policies and guidelines are documented for all to see. It’s good to give them all a quick read!

8. Check out useful information in your subteam’s Confluence.

   1. At the top of Confluence, click Spaces, and then your subteam’s name.

Account Tasks

Administrative accounts:

1. and <subteam> Bootcamper role after your subteam role is added.

Asana

1. Create an Asana account: https://app.asana.com/

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1. .

2. We recommend registering with your university provided email

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1. .

Confluence

1. Create a Confluence account: https://www.atlassian.com/software/confluence .

2. Click Sign In at the top right of the screen, then click Sign Up

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1. .

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1. We

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1. require doing “sign in with Microsoft” to sign in with your university provided

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1. Microsoft account.

Request access to the WARG Asana and WARG Confluence in your corresponding bootcamp thread or subteam channel:

• I would like to be added to the Asana and Confluence. Name: [name]. Email: [uwaterloo email used].

• Feel free to ping the leads of the subteam to ensure this gets completed!

• Instructions for leads to help with this can be found here: Lead Onboarding Process .

Subteam

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-Specific Project Accounts

• We require the use of uwaterloo email for all platforms for new members.

• GitHub for Autonomy, Electrical, EFS:

  • I would like to be added to the GitHub organization. My username is: [uwaterloo email used for GitHub]

  • Feel free to ping the leads of the subteam to ensure this gets completed!

• Altium 365 for Electrical:

  • I would like to be added to the WARG's Altium 365. My UWaterloo email is: [uwaterloo UW email]

  • Feel free to ping the leads of the subteam to ensure this gets completed!

• CAD file storage system for Mechanical:

  • I would like to be added to the WARG's CAD system. My UWaterloo email is: [UW email]Solidworks PDM

  • Feel free to ping the leads of the subteam to ensure this gets completed!

Recommended Administrative Tasks

• Feel free to send a message in #introductions. There's a pinned message you can follow as a template.

• Add our WARG Google calendar for all meeting times - a link can be found in #info.

  • All WARG meetings, including subteam meetings and work sessions, will be tracked there!

  • Please note that you are welcome to join ANY meeting on the Google calendar, including leads meetings, unless otherwise stated. We may want to keep some specific conversations private (with respect to Private Communications), but the vast majority of leads topics are completely public information.

  • Any meeting you miss will have meeting minutes here on Confluence to keep you up to speed: https://uwarg-docs.atlassian.net/l/cp/QzEGA9ti .

• Check out useful information found in #info on Discord.

• Check out useful information in this “administration” confluence space.

  • All our team policies and guidelines are documented for all to see. It’s good to give them all a quick read!

• Check out useful information in your subteam’s Confluence

  • At the top of Confluence, click Spaces, and then your subteam’s name.

For leads

The team roster should provide callouts for these account tasks as well, but we still state here we still want new members to manually make these requests to ensure they get access even if all automation fails. Please seeTeam Roster Information for how the automated system works.

Subteam Specific Onboarding Packages

Some subteams have more specific information regarding onboarding that is not found in this document. These can be found as subpages to this general (non-subteam specific) onboarding package.

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If you’d like to do another bootcamp for a different subteam:

You are totally welcome to complete a bootcamp for any other subteam. Feel free to pickup the specific subteam bootcamper role to indicate you’re working on that subteam, but do NOT grab the New Bootcamper role again.

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