Introduction

This document contains information with regards to storage, handling, and utilization of WARG Information/Data. The subpages contain information regarding each resource in specific while this overall page gives some key guidelines that are true across all of WARG’s platforms!

Key Guidelines

• Do not store any WARG information on personal accounts.

  • Member Definition should not be maintaining warg-related information or work on personal services.

  • Of course some files can only be edited locally in which case we ask that such files be saved to a warg platform within 24hrs of modification!

    • Other files are only created locally (for example photos are created by cameras) and these files follow the same policy for being uploaded to the applicable warg platform within 24 hrs.

  • If you would like to use a new platform that WARG does not support yet for any reason please contact your leads! If youre a lead pleasr coordinate accordingly but if we choose to go forward ensure all passwords end up in the warg password storage system in accordance with this policy.

  • This policy is required for reasons found in https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2321383428/Individual+Reliance

  • If this is accidentally violated at the very least ensure sharing permission has been given to the WARG email to WARG content.

    • For example if you make a WARG poll on your personal outlook instead of WARG outlook accidentally, no big deal, but just share the results with WARG accounts so leads can see it!

• If possible do not delete general outdated information

  • Archiving is always preferable to deleting

  • It’s always good to reference in the future! Please note that because of Lead Term Guidelines and the (by design) relatively short term of all students on the team we need to keep stuff for reference for future generations!

  • Feel free to delete information that poses privacy concerns, this rule is specific to general information

  • Most modern platforms, including Confluence, offer a simple archiving feature, this is optimal and should be used in most cases

  • If the storage of the data is expensive and not worth it than of course it may make sense to delete though be careful

    • We can look into cold storage for these type of situations, please ask for discussion

  • Junk form submissions or accidental blurry photos are examples of simple pieces of data that have no possible future use may be deleted of course, but learn on the side of caution here!

• If you have concerns with these or any edge cases please ping directors!

  • We are aware some platforms require unique handling. In such cases we would like to discuss and document handling procedures to ensure the spirit of these policies is maintained to the best of our abilities.

• Whenever possible dates should follow ISO 8601 standard

  • This improves searchability and is easy to use in documentation.

  • This ISO 8601 is simply “YYYY-MM-DD” for most things.

  • If it is not possible to follow this date scheme due to platform enforced settings then that’s okay!

• Privately store information via WARG accounts in accordance with:

  • Private Communications

  • Use of Personally Identifiable Information

  • If unsure how to do this for any platform please ask directors.

Platforms

Most WARG platforms are listed with their associated information as subpages. Some major platforms are in other places of this administration confluence space (i.e. Discord). Some services not included elsewhere are listed here. If you start a new platform and do not want to make a subpage just list it here.

Undocumented

TODO: document these

• Asana

  • Low Level Tasks

• Altium 365

• Github

Documented