2024-01-23 Operations Meeting Minutes

• Georgia Vachon Westerlund New team roster system - DONE

• Georgia Vachon Westerlund New Ops bootcamp - DONE

  • Operations Bootcamp - W24

• Georgia Vachon Westerlund Phase 1 Paper - DONE

  • Submitted to the competition yesterday!

• Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar.

• internal ledger: found some cost differences between initial purchase costs and costs after university received tax refunds.

• Regarding prices that changed between the time we sent procurement email and the time uni places order for us: There was a case where shipping cost increased, and another case where Aliexpress’s product cost increased. Sarah said that someone else is doing procurement orders for us, but Sarah will let us know the price differences (I assume if she notices them)

• MNS Tesla

  • Wingchee W Finance has processed the $625 Tesla funds.

• Wingchee W Which sponsorship proposals need to be completed this term?

  • WEEF

  • EngSoc

  • MEF → Per project proposals

• Watching out for updates from EngSoc and MEF

  • March 3rd for WEEF Proposal Submission

• Wingchee W Make a spreadsheet with sub-team wish list items for the term? Done

Link: Winter 2024 WEEF Sponsorship Proposal Wishlist Items

• Might be a good idea to discuss if Ops wants anything this semester. WEEF likes non-perishable things. I recall that WEEF doesn’t give $ for software licenses like Photoshop

• Wingchee W Sending update emails to existing sponsors - PLANNED

• Melanie Ng & Prentice Hui Sponsorship Tier Package - IN PROGRESS

  • Outline: https://docs.google.com/document/d/1DDqJiwKNs8LYcFlwbjwG_rsPUdvGdRpmJgUDwXUewWg/edit?usp=sharing

  • First draft completed on December 22nd, detailed feedback provided

  • Have the changes been implemented?

  • Maybe add budget to package?

• Prentice Hui will be leading some sponsorship updates once the package is completed

• Georgia Vachon Westerlund Website updates - IN PROGRESS

  • New leads added: https://www.uwarg.com/team

  • Aiming to update the “Projects” page by the end of the term

• Emma Chan Still available to run socials?

  • Promotion for the intro events last week looked great?

  • How’s the composites post coming along?

• Taim Al-Dabbagh Recruitment Posters - IN PROGRESS

  • Georgia Vachon Westerlund working on a new revision

• Ryan Chan Running Team Socials

• Ryan Chan Team sign update - IN PROGRESS

  • LED are in

  • Will get plastic from EMS

• Make large print stand - NOT STARTED

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice

• Georgia Vachon Westerlund Hoodie run?

• Consider comp merch