2024-03-19 Operations Meeting Minutes

• Georgia Vachon Westerlund Aspect Drone Solutions - DONE

  • Working on getting a sponsor onboard to help with ground school stuff

• Georgia Vachon Westerlund Competition logistics - IN PROGRESS

• Georgia Vachon Westerlund Phase 2 Proposal Presentation - IN PROGRESS

• Wingchee W Need to train someone to take over as Finance PM for S24

Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

• Wingchee W notices that Sarah gives final procurement costs that exclude taxes and shipping, hence we put down the wrong final costs on our internal ledger → wrongly assume how much money we have left in the accounts

  update : no response but got message across

• Will update AEAC Competition Budget if any new purchases or prospective purchases come up

• MEF reimbursement : emailed Sarah about MEF reimbursement . We give Amy reimbursement from our team funds , then wait for MEF to reimburse us once at the end of the year.

• EngSoc’s delayed reimbursement: Alison received funds but we have to keep reminding EngSoc

• Wingchee W W24 Sponsorship Proposals - DONE

  • WEEF: DONE

    • Funding decisions posted!

  • EngSoc: DONE

    • Next step: fill out questions Hilus sent via email. Due Mon, March 25. Can discuss via Discord thread and email back answers.

  • MEF : DONE

    • Next step: Waiting for funding decision

• Georgia Vachon Westerlund Giving Tuesday Proposal - DONE

  • Got full funding!

• Wingchee W Updated team sponsor list - IN PROGRESS

  • Georgia Vachon Westerlund remove Terrapure from website

• Wingchee W Sending update emails to existing sponsors - PLANNED

• Emma Chan Media plan - IN PROGRESS

  • Making a reel for Instagram (flight test highlights in progress)

    • Trying to gen-zify our Instagram? E.g using popular audios for Instagram reels

    • participate in harmless trends?

  • Longer form content up next!

    • Will write a script/general outline for a promotional video (finished will share)

    • Should record videos of people working in the bay, meetings, etc.

  • Post for March open house? Get other teams to repost it

    • Very good idea!

• Taim Al-Dabbagh Recruitment Posters - DONE

  • Printed!

  • Going to order some double sided tape to put it up in the bay

• March Open House - IN PROGRESS

  • Saturday, March 23rd from 10 AM to 4 PM

  • Attendees: Wingchee, Georgia, Neel

• Ryan Chan Running Team Socials - IN PROGRESS

  • Paintball

  • Laser tag

  • Climbing

• Ryan Chan Team sign update - IN PROGRESS

  • LED are in

  • Bought wood

  • Bought spray paint

  • Will get plastic from EMS

  • Should already have adhesives

  • Next steps: laser cut wood

• Georgia Vachon Westerlund Competition merch

  • Currently scoping this

• Make large print stand - NOT STARTED

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice

• Georgia Vachon Westerlund Hoodie run - NOT STARTED

  • Working on some preliminary ideas

  • Should have something to present next week

  • Comp merch