Comp Travellers:

• Brielle

• Aidan

• Ryan

• Sahil

• Anthony

• Daniel

• Jenny

• Matthew

Vehicles:

• Secure them from the SDC, and we need 4 SDC approved drivers. Each driver can only drive up to 6h each. Each driver needs full clearence incl. truck training

• Confirm that trucks have covers

• Jenny will be dropped off at Winnipeg James Richardson on the way home

• Drivers:

  • Aidan - Needs truck training

  • Anthony - Needs truck training

  • Brielle - Needs form and truck training

  • Matthew - Needs form and truck training

• Fuel: We are responsible for delivering the vehicles back with a full tank.

• Approximate storage size and select vehicles based on this: Mech to do once a/c frame is completed, fw/cv once peripherals are completed.

  • Preferred we take 1 truck (4 seater) and the RAV4 (4 seater).

Hotels:

• Check hotels in Wawa, Marathon and White River.

• 2 to a room, Brielle and Jenny in one room, men can be paired however. 4 rooms for the whole team.

• Hotel Dates: May 4th night, May 8th night

• Double check in conops and comp when we get accommodation

Equipment:

• Each team should define a list of things they need to bring and own, and we’ll plan accordingly.

• Set up a spreadsheet that we’ll fill out as we go

• Luggage is on a personal basis, plan for roughly a week of travel, try and limit to one suitcase or equivalent and one backpack. Luggage check closer to comp and exact vehicles planned

Food:

• Snack run before comp - covered by team funds

• Water, First Aid, Sunscreen - covered by team funds

• Meals provided for by your own funds

Budgeting

• Comp Fees are going to be paid via invoice, $2 260.

• Things to budget:

  • Hotels - Contact and confirm

    • Try to directly pay via invoice using a travel advance request

  • Gas - $2400 (upper bound)

    • We’ll allocate a certain amount to each driver and make a travel advance request in their name, but not sure how this will work as gas amount is uncertain.

  • Incidentals (Water, First Aid, Sunscreen, Snacks, Emergencies etc.) - $300

Action Items:

• Confirm trucks have covers and start truck training for all, forms for Brielle and Matthew

• Check vehicle availability and secure

• Select a hotel

• Confirm how gas will be paid for

Food Stops + Rest location ideas (please feel free to edit as you see fit):

• May 4th: lunch in Sudbury (lots of Tim Hortons), dinner in Wawa (also Tim Hortons as well as other food places)

• May 5th: