Goal
This handbook should be a living document for team leads, capturing all administrative information that team leads should be aware of, even if they’re not the ones executing these processes.
WIP: Overview
Topics to document:
Beginning of Term checklist
End-of-term checklist
Finance processes
Safety processes
Competition sign up and administration
Co-op hiring
Beginning of Term Checklist
- Pick out a safety captain for the term
- Recruitment: Define needs for each of your teams for headcount, chart out events to be a part of and recruiting channels to fill, and execute!
- Fill out the term information form
- Send out team roster fill-in - include meeting time polls for subteams and general meeting
- Meeting Schedule: Decide meetings for each subteam (allow subteam leads to handle this), schedule general and leads meetings, plus any additional recurring meetings.
- Cut off financial reimbursement period 1 week into the term for previous term purchases
- Decide and standup team program for the term
End of Term Checklist
- Announce stand-down dates
- Clean bay and inventory key components alongside locations
- Ensure subteam leads are covered for next term (this should be done FAR in advance, 1-2 months out). Have at least 1 subteam lead on-site
Finance Processes
See, read, and understand the purchase protocol.