Onboarding new leads
New leads probably know mostly how the team works already, but here’s a few things to make the transition easier.
Shadowing:
presentations - new leads should present with the old leads in prep for taking over responsibilities. this means in general meetings, they are involved with and can lead part of the the presentation/ discussion. Also ok to just shadow the current leads until you have a good idea of what to do.
meetings - can run a meeting while the old leads are still around to offer feedback. otherwise, just shadow the current leads while running meetings (take notes, make sure to get involved w/ discussion, regular meeting involvement).
Access transfers:
Get admin privileges on any tools/services we use (including confluence, asana, grabcad, other 3D file sharing things).
Change the confluence Mechanical main page to update the new leads' name(s) and discord #s.
Get access to the uwarg gmail. Not very urgent, but ask for this in leads/ get someone to help you login with the 2FA.
Things you may not know about:
the Administration page on confluence. in particular, https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2055143624/Manager+s+Couch , for team values, and things like this https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2072150019/WIP+Team+Lead+s+Handbook
Team Lead’s Handbook references vehicle booking, finances, etc.
it also includes Restarting WARG, which you should read through when you’re sad or something. Or if you want to know the step-by-step for restarting warg if it dies (again).
Anyways, to new leads: good luck, you’ll do great!
Getting new members
The main thing is to keep people involved!
WARG likes to focus on mentorship and growing your skillset in whichever direction you have interest in. If someone’s completed the bootcamp, chances are they’re relatively invested already, so all you have to do is keep them involved and provide guidance and mentorship when opportunity strikes.
Provide tasks with varying levels of involvement required
Most people don’t have time to get super involved with everything, so sometimes it’s nice to break things up into defined tasks
Check up on peoples' progress
This kind of thing is very important right at the start of the term!
Managing projects
Some different ways of managing projects include (this) Confluence docs, Asana, Excel, Discord channels. Anything that works is great, and it’ll likely cross-over regardless.
Try to make timelines ASAP for new projects, even if it’s vague.
Make sure a person is responsible for each part of a large project. This helps ensure deadlines are met, and that nothing gets forgotten or made “someone else’s problem”.
Budgeting
As a lead, chances are you will be procuring or purchase->reimbursing more things than you used to. Sometimes stock or equipment needs to be bought fast (and it can get expensive), so make sure you have a handle on the budget spreadsheet (linked in #info) and keep on top of your reimbursements.
Stock can be bought through the Engineering Machine Shop in E3 via WatCard. As of January 2023, there is no procedure for getting reimbursed for these purchases, but will likely be instituted in the near future.