2024-07-22 Operations Meeting

Georgia Vachon Westerlund

• Will create a Lettucemeet for F24 Ops meetings once class schedules are released (July 17)

Emma Chan

• Emailed about taking old site down. (No response, will follow up)

• Trying to reach out to Waterloo Media for article coverage or external media.

  • Emma Chan Stopped by some offices but nobody was there, will try again

Georgia Vachon Westerlund Internal purchase protocol update - PENDING APPROVAL

• Internal Purchase Protocol (under editing, draft)

Charlie Vegas-Kisielowski Reconciliation for the ledgers - DONE

• Email to send to Sarah tonight for reimbursements

• Digikey Order

• Have PRs from last week been forwarded to Sarah?

MEF - Presentation slides completed and submitted - Waiting on response for presentation times

Wingchee W S24 Sponsorship Proposals

WEEF UPDATE (Jun 24th) - Practice for WEEF Presentation took place today @ 7:15pm.

Presentation scheduled for tomorrow @ 7:22pm E5 3101

• MEF : Due - Application July 5 - IN PROGRESS

  • Charlie Vegas-Kisielowski Daniel Puratich : Extended deadline for W23 funds is June 30, 2024.

  • Shorter presentation

  • Look into the presentation deadline?

  • Send an email to MEF to get presentation date?

• WEEF: DONE

  • July 17th results

• EngSoc: DONE

  • Waiting for results

Stromcore sponsorship deal (waiting on transfer)

Georgia Vachon Westerlund Update website and sponsor list once finalized

• Create a story to announce new sponsorship deal!

Emma Chan Media plan - IN PROGRESS

Ahmed - Test flight (June 29) post/story for next week

Longer form content up next! (emphasis on this now that comp is over!)

• https://docs.google.com/document/d/1q5ZMFqY9KthD5oPlhDfyUqdPUNEOYvhZeqUQQVfPpG8/edit?usp=sharing

• End of midterms: Finish story board

• July: Shoot footage

• August: Editing/finalizing

Daniel Puratich Recruitment

• On hold until next term, we still have a couple in progress bootcampers

Daniel Puratich Campfire social

• July 5 campfire (delayed?)

  • Rebook for another day

  • Daniel Puratich to email for booking 19 or 26 of July

Georgia Vachon Westerlund Fall Recruitment

• Proposed dates: Monday, Sept 9 and Thursday, Sept 12

• Need to email ECE faculty for room booking or book E5 2004

  • Let’s do lecture hall

• New slide deck: WARG Recruitment Slides (F24).pptx

• Subteam leads to update their respective slides

• Need one lead per subteam to attend each session

• Maybe a few more recruitment sessions? Set date soon + book lecture hall beginning of August.

• Posts/stories/discord to push and advertise for recruitment

• More team socials (member retention).

Georgia Vachon Westerlund Hoodie run - NOT STARTED

• Working on some preliminary ideas

• Comp merch

• Have this done by the start of the fall term

• Ahmed can take a look at the designs/brainstorm

Make large print stand - NOT STARTED On pause

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done

• $100 deal from Prentice

  • (Joining back in fall, will look into this deal later)

• Look into Westmount signs