Table of Contents

Introduction

Be sure you have completed all instructions in Bootcamper Onboarding before starting on this document!

Welcome to WARG and congratulations on completing the bootcamp! The following guide provides a list of things to do to fully onboard you to the team once you have completed a subteam bootcamp. Completing these tasks are required for a variety of WARG activities including, but not limited to:

• Using equipment in the WARG bay (the physical location in which we work).

• Accessing the machine shop.

• Participating in the subteam(s).

Please ping your subteam leads with any questions, we are here to help!

Readings

Required

⚖️ Our member expectations outlines what we expect from you, and what we promise to give you: Expectations of Members

🌊 For information regarding our bay, see: Bay Policies

Optional

🛡️ Our team charter outlines the basis of how our team is run: Team Charter

📖 You can find some other fun information in History and Culture

Onboarding Tasks

LEARN Courses

To be able to use Sedra Student Design Center (SSDC, or SDC) resources and facilities (including our WARG bay), you are required to complete the following LEARN courses. The good news is, you only have to do them once, and they take ~15 min. Completion of these courses is tracked in our team roster to ensure we as a team are complying with University policies. Use the Self-Registration feature of LEARN to add yourself to these courses.

Instructions

1. Click Self-Registration at the top of the LEARN homepage.

2. Find the course code in the table.

3. Click on the link to the right of the course code.

4. Enroll in the course.

Courses

Administrative Tasks

1. Fill out the team roster: https://tinyurl.com/WARGTeamRoster .

   1. You will be asked to do this at the start of every term as well to ensure our records are up to date.

   2. There is no issue with filling it out multiple times a term so if you aren’t sure if you have feel free to fill it out again.

   3. This form takes less than a minute on average and we are accepting speedrun submissions :)

   4. If this form doesn’t work for technical reasons please see Team Roster Information

2. Ensure all tasks from Bootcamper Onboarding are completed, including the bootcamp!

3. On Discord, make sure to do all of the following:

   1. Add your subteam role, if you haven’t already.

   2. Ask your subteam lead to remove the New Bootcamper role.

      1. Subteam leads: Ensure member has the subteam role before removing.

   3. Remove the relevant subteam bootcamper role.

4. Feel free to send a message in #introductions.

   • There's a pinned message you can follow as a template.

5. Add our WARG Google calendar for all meeting times.

   1. A link can be found in #information.

   2. All WARG meetings, including subteam meetings and work sessions, will be tracked there!

   3. All tasks and WARG projects are discussed in subteam and project meetings so please attend them to get started on the team!

   4. Please note that you are welcome to join ANY meeting on the Google calendar, including leads meetings, unless otherwise stated. We may want to keep some specific conversations private, but the vast majority of leads topics are completely public information.

   5. Any meeting you miss will have meeting minutes here on Confluence to keep you up to speed: https://uwarg-docs.atlassian.net/l/cp/QzEGA9ti .

6. Check out useful information found in #information.

7. Check out useful information in this “administration” confluence space.

   1. All our team policies and guidelines are documented for all to see. It’s good to give them all a quick read!

8. Check out useful information in your subteam’s Confluence.

   1. At the top of Confluence, click Spaces, and then your subteam’s name.

Account Tasks

Administrative accounts:

• Create an Asana account: https://app.asana.com/

  • Click Get Started and go from there.

  • We recommend registering with your university provided email though this is optional!

• Create a Confluence account: https://www.atlassian.com/software/confluence

  • Click Sign In at the top right of the screen, then click Sign Up and go from there.

  • We recommending doing “sign in with Microsoft” to sign in with your university provided microsoft account though this is optional!

• Request access to the WARG Asana and WARG Confluence in your corresponding subteam channel:

  • I would like to be added to the Asana and Confluence. Name: [name]. Email: [email used].

  • Feel free to ping the leads of the subteam to ensure this gets completed!

  • Instructions for leads to help with this can be found here: Lead Onboarding .

Subteam project accounts:

• GitHub for Autonomy, Electrical, EFS:

  • I would like to be added to the GitHub organization. My username is: [email used for GitHub]

  • Feel free to ping the leads of the subteam to ensure this gets completed!

• Altium 365 for Electrical:

  • I would like to be added to the WARG's Altium 365. My UWaterloo email is: [UW email]

  • Feel free to ping the leads of the subteam to ensure this gets completed!

• CAD file storage system for Mechanical:

  • I would like to be added to the WARG's CAD system. My UWaterloo email is: [UW email]

  • Feel free to ping the leads of the subteam to ensure this gets completed!

For leads

The team roster should provide callouts for these account tasks as well, but we still state here we still want new members to manually make these requests to ensure they get access even if all automation fails. Please seeTeam Roster Information for how the automated system works.

Subteam Specific Onboarding Packages

Some subteams have more specific information regarding onboarding that is not found in this document. These can be found as subpages to this general (non-subteam specific) onboarding package.

To open a subpage, go to the navigation bar on the left, click on the > icon, and click on the subpage you wish to visit.

Alternatively, click on one of the links below:

If you’d like to do another bootcamp for a different subteam:

You are totally welcome to complete a bootcamp for any other subteam. Feel free to pickup the specific subteam bootcamper role to indicate you’re working on that subteam, but do NOT grab the New Bootcamper role again.

More information about these roles: Discord Management