2023-10-23 Operations Meeting Minutes

Georgia Vachon Westerlund New team roster system in the works

• Waiting for Derek Wright to get us Power BI Pro

Georgia Vachon Westerlund working on updating the PPT template

Georgia Vachon Westerlund documented email standards: https://uwarg-docs.atlassian.net/l/cp/1obPRM2H

• Need to document digital media standards

Wingchee W Some changes between last week and this week’s WEEF Public allocation spreadsheet. All new transactions look familiar

EngSoc Proposal submitted - pending approval

Georgia Vachon Westerlund working on Dean’s funding application

• Due on November 1st

• Use funding for this year’s competition

• Will need to provide a detailed competition budget (Wingchee W)

  • $120 for food (last year)

Wingchee W update on WEEF proposal? Wingchee: No new items on the confluence/discord thread

• Do we have all items from leads?

• Proposal submissions: October 31

• Proposal Presentations: November 7

• Presentation lineup: Wingchee, Georgia, Daniel, Emma, Taim

WEEF proposal prep: make a spreadsheet template for leads to fill out?

Check MEF website and email MEF director to find out about presentation timeline for this semester as they didn’t let us know via email last semester

• Email as well

Revise sponsorship-tier package (Low Priority)

Reworking the Sponsorships ledger: https://docs.google.com/spreadsheets/d/15q4w6lPXrPym0R2SMtYQr-OnHf711T5QlLCnhiOGnYE/edit?usp=sharing (Low Priority)

Emma Chan photos from this week’s flight test: Oct 21 Flight Test

• Post on Instagram?

What are some ideas for other social media content?

• Could do TikTok

• More videography?

FOH Student Team Showcase

• Saturday, November 25 from 10 AM to 4 PM

• Tracking attendees here: WARG FOH Attendance List.xlsx

Taim Al-Dabbagh to help with ops recruitment + outreach

• Make list of servers to post on

• Find arts profs to email

• When can we get this done by?

Georgia Vachon Westerlund Ordered jackets last week

• Invoice should be sent this week (hopefully)

• More details to come soon

Ryan Chan Team sign update

Make large print stand (Low priority)