2025-1-27 Operations Meeting

Emma Chan Continual bootcamp reviews

• Reach out to ?new members

Ryan Chan New sponsor poster board - IN PROGRESS

• Georgia Westerlund to review/submit sample layouts to designer

• Buy a piece of poster board → print with wprint (more specifics)

  • WPrint call setup

Ryan Chan Updated Peggy Sponsor Stickers - IN PROGRESS

• New layout is pending review

• Georgia Westerlund Emma Chan Look into new stickers for battery shrouds (new layout)

  • Potential free stickers by WPrint?

Ryan Chan Banner/Flag - PLANNED

• need to find a (cheap) supplier - quote that we found was $300

• finalize design

• Maybe ask if they can sponsor us?

Victoria Gee Clean up old files, system, etc. PLANNED

• will document before changing anything

• I went through it here are my generalized thoughts

  • media ingest can condense into media; in general, all media should just go in a subfolder of media unless there’s some really specific reason (there’s a lot of random photos floating around in random folders)

  • couple different meeting recordings folders, could condense or just keep under subteam because they’re lowkey all EE

  • funding proposals/wishlists are a little scattered, should just all go into the ops subfolder

  • highkey a lot of the ops folders can be condensed into the general ones, like Administration and Digital Media

Victoria Gee Ryan Scomazzon To attend Wednesday SDC meeting.

• Taking notes and voicing WARG’s future plans

• https://uwarg-docs.atlassian.net/wiki/x/AYAWs

• relevant to ops:

  • they’re looking into getting official banners made for teams to hang above the bay

  • wanted us to start thinking about a single photo that encapsulates the team as a whole

Charlie Vegas-Kisielowski Double-entry research - IN PROGRESS

• Quickbooks could work (up to 25 people)

• GunCash software to look into

  • Set on github, looks like it can meet our needs

  • Emma Chan For review

Emma Chan

• Look into automated financial software options

• Update W25 proposal slides

• Look into total overall ledger

Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS

• Proposal due at the end of W25 term

• Answer various questions/application for travel expenses grant

• Done within the next week

• Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap

• Emma Chan Pinged into wishlist, WILL PUSH AT LEADS

• Georgia Westerlund will push this at leads meeting tomorrow

Charlie Vegas-Kisielowski EngSoc funding proposals due on Feb 24

Charlie Vegas-Kisielowski WEEF funding proposals due ___

Victoria Gee Start on sponsorship list

• Requires support for identifying sponsors

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 everything in Asana currently, need to sort Georgia Westerlund Daniel Puratich

• @Shamanthi To look into more monetary sponsors!

• Emma Chan To update current sponsor list

Emma Chan

• Look into sponsorship events

• To schedule WPrint call for sponsorship (ideally for new sponsor board and stickers)!

  • need to provide them with a list of what we want so they can determine if it’s within budget

Emma Chan Media plan - IN PROGRESS

• Continual biweekly instagram posts/stories

• Longer form content up next! - IN PROGRESS

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

@Shamanthi

• Emma Chan Book some time in a flight test for teaching how to use the camera

• Victoria Gee to attend as well

Emma Chan Info session w25 complete, SDC open house complete

• March Open House, will gauge interest before committing.

Georgia Westerlund Comp shirts

• Design nearly finalized

• Order will be placed once the competition roster is finalized

• Emma Chan Will email imprint for finalization.

Georgia Westerlund F25 Softshell jacket order

• Emma Chan Waiting on imprint quote to release order form to team.

Ryan Chan Patches - IN PROGRESS

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)