Introduction

• WARG directors only will represent WARG.

  • Please bring up anything you want mentioned with us prior to the meeting.

• Attendees from WARG

  • @Georgia Vachon Westerlund

  • @Daniel Puratich

• Details

  • Wednesday, Sept. 25 from 3:30 - 4:30pm in E5-2004

Pre Meeting Notes

Their agenda

• Term contact information – Google sheet updates

• Finance update - Sarah

• Facilities update – Graeme

• Team meetings

• Review of goal, progress, accomplishments

• Discussion of future plans, additional support requirements

• Optional or by invitation

• Vehicles

• Adding new drivers / update drivers list

• Commercial Vehicle training course

• CSA certification of electrical equipment

• Toyota sponsorship for student teams

• Miscellaneous

• Photos for report to Giving Tuesday donors

• Extra meeting spaces

• Faculty advisor FAQ

Our Questions

• Updating the sign

  • it has our name and logo wrong

  • emailed about this already

• Updating SDC directory

  • it is very out of date

  • emailed about this already

• Are the four safety trainings required for everyone who joins our team?

  • We've been enforcing it but unsure if we should tell other teams they should enforce it.

• Is there a publicly posted version of “Sedra Student Design Centre Safety Manual”?

  • We have an old copy, couldn’t find one online?

  • If not, can we get one posted?

• What needs to be CSA approved?

  • If we only intend to use something outside, can we purchase it and store it within the bay?

    • This seems to be a valid exceptions a lot of teams are using to get around the requirements.

  • Do things that dont plug into the wall not require CSA approval?

    • We want to use stuff at flight tests not on unversity property only, can we buy it if it’s not CSA approved?

    • Can we purchase a large battery bank as a buffer to get around CSA requirements?

    • Can we buy an ecoflow battery bank and inverter in one as a way around it?

    • Could we buy CSA approved circuit breakers as a buffer?

    • If we get a massive 12V power supply, can we connect anything to it’s output?

    • The other thing is like we have an inverter in the bay we bought for flight tests but like if we buy one reasonable CSA battery charger, have it charge a lead acid battery, then run an inverter off the lead acid, can we plug in anything? Like it's actually at the point where like a car battery is like 100 bucks and it's actually not a terrible idea if legal.

  • CSA approval requirement adds a lot of overhead effort and cost to our operations. Any loopholes we can leave open will help us a ton.

    • For example, a CSA approved power supply runs us at least twice as much as the exact same thing from another supplier and the hassle of getting the uncertified one certified isn't really worth it.

  • Is anything we build custom automatically excluded from CSA requirements?

    • We're at the point where building our own small power supplies and hot plates is starting to seem like a reasonable idea.

• Are we allowed to fly sub 250g drones inside the SDC?

  • University drone policy seems to allow it.

• Can we fly drones without tethering inside the SDC if nobodies around and we’re just hovering?

  • Tethering is a pain.

  • this is probably not worth asking about

  • Maybe something like after 10pm we get more leeway? Like there's actually nobody around.

• Can we spin propellers inside our bay?

  • We can do it in 1401

  • Of course nobody in the room

• People driving in the SDC

  • idk lame thing to complain about but this is definently not an enforced policy

  • Like we can’t back a trailer into the SDC and then people are driving cars around all the time in it

• Daniel should apologize to Teertstra for that co-op students email fumble. that was pretty bad on my part.

  • prolly best to leave it without mentionning it

  • don’t mention it imo

In Meeting Notes

• Term contact information – Google sheet updates

  • information sharing both ways for sdc & teams

  • Eddy Gordan - operations at rocketry

  • Yuchen Lin - UWRT team lead

  • a bunch of other people i cant write them all down

  • Aeden, Evan, Cho representing Midsun

  • Our google sheet is up to date.

• Finance update - Sarah

  • Spring 2024 WEEF public balances are out

  • Divided weef money by term → easier to keep track of spending

  • Three supplier quotes required for purchases over 10k (previously 5k)

  • All outdated expense claim forms must be submitted by March

    • reimbursements must be submitted within a year

      • idk what this means for the apology system but didnt bother asking

• Facilities update – Graeme

  • Borrowing tents, banners → please return properly (drop it by E5 2007)

  • Return vehicle keys ASAP after using

  • Must refill vehicle gas and report all damage

  • Personal vehicles cannot be parked in the bays

    • will be towed in the future

  • No bikes inside the SDC

    • in our bay is okay, just don’t liter the general area

  • Working to clean all the tape off of the floor → please remove all the tape when done

  • Key bays locked at all times when no one is in there

  • Notify campus police if you see something sus

  • Paint room ventilation is new → new switch procedure

    • Now a switch (need to hold for three seconds) instead of a dial

    • another meeting to review expectations for these rooms is likely coming in the future

  • Pressure from the deans office for waterjet → 30 cents per minute

    • Don’t cut anything thicker than 1/4'' in the student shop → sent to E3

    • Spending 3-4k a year in waterjet consumables

    • Trying to reduce tool overuse

• Team meetings

  • Teertstra wants to meet with all SDC teams

  • Review goals, progress, future plans, resource needs

  • No need to speak to us (WARG)

  • Optional/by invitation

  • Invites to be sent out in the next week

• Faculty advisor

  • nice to get advice and resources

  • Teertstra, Graeme, & Sarah provide a lot of support for teams that other universities don’t really have

  • technical advice we need to go elsewhere

  • every team who doesn’t have a faculty advisor doesn’t really want one

  • potential faculty advisors are saying no because it’s a lot of work

  • should set the bar lower, could call it “technical advisor” instead of “faculty advisor”

  • in-roads to lab and industry resources is important

  • Formula requires faculty advisor to attend their competition, pretty unique

  • engineering faculty council => top level of faculty, deans, etc.

  • SDC doesn’t keep track of faculty advisors, they dont have signing authority for the team

  • Teertstra can sign competition paperwork for us - we don’t need faculty advisor to sign this

    • includes NDAs, comp stuff

    • if Teertstra’s signature isn’t good enough then he can help take it to the dean to sign

  • Graeme & Brian in the student shop can offer technical advice

    • want to see the big picture

    • Brian in machine shop can do CAD reviews etc.

    • Also for composites stuff

• Vehicles

  • Currently have five vehicles

  • Main req to drive: full G licence

  • Branca on leave until the end of next week

  • can’t reimburse gas on personal vehicles (we kind of knew this…)

    • except for like driving to and from competition with deans funding etc.

  • Trailer training will be happening this term (Teertstra to email about this in a few weeks)

• CSA certification of electrical equipment

  • Anything plugged into the wall must be CSA approved

  • advice: purchase from Canadian suppliers, not from Amazon

  • Things that are not CSA approved will be taken by Teertstra

  • Minimum cost for inspector to certify tool is $500

  • Battery powered is okay → CSA is not required

    • If it cannot plug into the wall then it’s fine

    • So if you alter it enough that it can’t be plugged into the wall → it’s okay but it’s kinda sus

    • They’re not a fan of pushing the rules on this

  • Use reflow over in the RPC

  • Can ask for a proper reflow oven from WEEF

  • Not recommended to talk to safety office directly → will draw attention to it

  • WatDig is running high voltage and current → fine because it’s powered by a generator

  • As long as everything downstream of the power supply is low voltage

• Bay inspections

  • Happen once a term

  • Typically happen after midterms

  • Safety captain must team up with another safety captain

    • Inspect each others bays

• Toyota sponsorship for student teams

  • Every year Toyota sponsors some teams within the team

  • A few years ago they changed the format

    • they were getting contacted by dozens of teams

    • they would look at the team list and select a few teams

  • This year they will look at the team website and selecting teams

    • None of the teams can contact them directly

    • They will decide, they don't want any emails from teams

• Learn trainings question: Do we need to enforce trainings?

  • Safety manual came apart during COVID

  • Not a requirement at this point

  • It does create extra overhead for people trying to join our team

  • Best practice is to do our own training

    • Not every team will require the same training

    • Think about how we would train people on our team

  • Three beginner courses:

    • WHMIS

    • Worker Health and Safety Awareness

    • Student Design Centre Safety Requirement

    • other one: workplace violence (we dont require this)

  • Maybe consider team members as volunteers not “employees”

  • Graeme & Teertstra are going to come up with a policy I think

• Miscellaneous

  • Wat Cloud (Eddy Wato)

    • cloud.watonomous.ca

    • wiki.watonomous.ca

• Photos for report to Giving Tuesday donors

  • Got giving tuesday funds last november

  • Go back through photos

    • Send Teertstra a few comp photos

    • Important for more support in 2024

• Extra meeting spaces

  • In CPH

• Selling stuff

  • midsun can sell stuff to other teams

  • SDc teams assets aren’t on the baalnce sheets

  • Teertstra advises a cash box system

  • if a receipt from the university is required then it has to go through asset disposal proccess, Teertstra is the contact there

• travelling outside of NA

  • expensive and more paperwork

  • is permissible

  • risk assessment forms, need 3 month in advance to start planning