2024-01-23 Operations Meeting Minutes

• Georgia Vachon Westerlund New team roster system - DONE

• Georgia Vachon Westerlund New Ops bootcamp - DONE

  • Operations Bootcamp - W24

• Georgia Vachon Westerlund Phase 1 Paper - DONE

  • Submitted to the competition yesterday!

• Wingchee W WEEF: Sometimes forgot to count past procurements and reimbursements and calculates total remaining balance wrong.

➡️Fixed Ground Statement Equipment account’s remaining balance

➡️ 2 of Mena’s (procurement) purchases aren’t counted into the EE PCB Components - W22 acc

• Wingchee W Which sponsorship proposals need to be completed this term?

  • WEEF: Waiting for Wishlist items to be added to the confluence

  • EngSoc (likely) : Asked what’s happening this semester via email, no reply yet. Who else can I ask?

  • MEF (likely) : Asked what’s happening this semester via email, no reply yet. Who else can I ask?

• WEEF deadlines:

  • March 3rd for WEEF Proposal Submission

• Wingchee W Made a spreadsheet with sub-team wish list items for the term

Link: Winter 2024 WEEF Sponsorship Proposal Wishlist Items

• Might be a good idea to discuss if Ops wants anything this semester. WEEF likes non-perishable things. I recall that WEEF doesn’t give $ for software licenses like Photoshop

• Wingchee W Sending update emails to existing sponsors - PLANNED

• Melanie Ng & Prentice Hui Sponsorship Tier Package - IN PROGRESS

  • Outline: https://docs.google.com/document/d/1DDqJiwKNs8LYcFlwbjwG_rsPUdvGdRpmJgUDwXUewWg/edit?usp=sharing

  • First draft completed on December 22nd, detailed feedback provided

  • Have the changes been implemented?

  • Maybe add budget to package?

• Prentice Hui will be leading some sponsorship updates once the package is completed

• Georgia Vachon Westerlund Website updates - IN PROGRESS

  • New leads added: https://www.uwarg.com/team

  • Aiming to update the “Projects” page by the end of the term

• Emma Chan Still available to run socials?

  • Promotion for the intro events last week looked great?

  • How’s the composites post coming along?

• Taim Al-Dabbagh Recruitment Posters - IN PROGRESS

  • Georgia Vachon Westerlund working on a new revision

• Ryan Chan Running Team Socials

• Ryan Chan Team sign update - IN PROGRESS

  • LED are in

  • Will get plastic from EMS

• Make large print stand - NOT STARTED

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice

• Georgia Vachon Westerlund Hoodie run?

• Consider comp merch