2023-11-27 Operations Meeting Minutes

Georgia Vachon Westerlund New team roster system in the works - PENDING

• Will move forward with Power BI

Georgia Vachon Westerlund Phase 1 Paper - IN PROGRESS

• Worked on mission requirements + System capabilities last week

• Working on the Gantt chart this week

Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar. WEEF used the wrong funding account for one of our past purchases. (Yuchen’s)

MNS Tesla

• Wingchee W Sarah is going to process the $625 into our team funds

Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.

• Be honest - all directors agree.

• Wingchee W emailed Sarah about the $400, now just checking what the whole $400 EMS Predeposit is all about. I hope we can spend the $400 like store credit

MEF Sponsorship Proposal - DONE

Wingchee W Sandford Fleming Travel Grant - IN PROGRESS

Melanie Ng & Prentice Hui Sponsorship Tier Package - IN PROGRESS

• Outline: https://docs.google.com/document/d/1DDqJiwKNs8LYcFlwbjwG_rsPUdvGdRpmJgUDwXUewWg/edit?usp=sharing

• On track to finish this by the end of the term?

Wingchee W the rep said we can leave out the attendee list (and their roles) for now and that can use comp fee as a traveller expense item (because host provides inclusive accomodation), talk about how much is phase 2 of comp fee. Will draft a letter to Derek Wright to edit and/or sign https://uwaterloo.ca/sandford-fleming-foundation/travel-and-exchange-support/undergraduate-travel-grants

Emma Chan Ideas for Giving Tuesday posts?

• Giving Tuesday Post is looking really nice!

• Maybe we repost on our IG story and on LinkedIn tomorrow?

CV Camera shots from Autonomy

• https://uofwaterloo-my.sharepoint.com/:f:/g/personal/uwarg_uwaterloo_ca/EtJremt6cPZDj2RPJXZhBCcBYYE3Ap7wNqdQ7XKzdGuojg?e=OrH1gV

• Anything we can do with these?

FOH Student Team Showcase - DONE

• Nice exposure for our team

• Thanks to everyone who came out!

Taim Al-Dabbagh Ops Recruitment - IN PROGRESS

• Reached out again to people who didn’t respond last time, no response so far 😢 will have to message another mod

Taim Al-Dabbagh Recruitment Posters - IN PROGRESS

• Rough draft - proof of concept

• Add little details to posters

Plan recruitment strategy for W24 - NOT STARTED

• Do we want to run the recruitment sessions again?

Georgia Vachon Westerlund Team Jackets - PENDING

• Keeping remaining jackets in the bay for next term

• Wingchee W update on bank draft?

Georgia Vachon Westerlund Hanging the helicopter - PENDING

Ryan Chan Team sign update - PENDING

• Picking this up next term

Make large print stand - NOT STARTED

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done