2025-1-20 Operations Meeting

Emma Chan Continual bootcamp reviews

Ryan Chan New sponsor poster board - IN PROGRESS

• Georgia Westerlund to review/submit sample layouts to designer

• Buy a piece of poster board → print with wprint

• Possible wprint sponsorship?

Ryan Chan Updated Peggy Sponsor Stickers - IN PROGRESS

• New layout is done pending review/waiting on updated logos if we get more sponsors before comp

• Georgia Westerlund Emma Chan Look into new stickers for battery shrouds (new layout)

Ryan Chan Banner/Flag - PLANNED

• need to find a (cheap) supplier - quote that we found was $300

• finalize design

• Maybe ask if they can sponsor us?

Victoria Gee Clean up old files, system, etc.

• will document before changing anything

• This is a really great idea! Onedrive definitely needs a cleanup

• This is a really great idea! Onedrive definitely needs a cleanup

Charlie Vegas-Kisielowski Double-entry research - IN PROGRESS

• Quickbooks could work (up to 25 people)

• Look into a GIT based system

Charlie Vegas-Kisielowski Can we plot team funds versus time?

• Along the same lines as double-entry, tracking entries and amounts per term

• Ledger for team funds (entirely)

• Daniel Puratich Integrate system and have Charlie Vegas-Kisielowski own it

Emma Chan

• Look into automated financial software options

• Update W25 proposal slides

Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - PLANNED

• Proposal due at the end of W25 term

• Answer various questions/application for travel expenses grant

• Need a status update on this

• Need a status update on this

Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap

• Emma Chan Ping people into channel for wishlist items!!!

• Georgia Westerlund will push this at leads meeting tomorrow

• Georgia Westerlund will push this at leads meeting tomorrow

Charlie Vegas-Kisielowski EngSoc funding proposals due on Feb 24

Charlie Vegas-Kisielowski EngSoc funding proposals due on Feb 24

Victoria Gee Start on sponsorship list

• Requires support for identifying sponsors

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 everything in Asana currently, need to sort

• updated sponsor tracking? more monetary sponsors?

• Emma Chan Ask other subteams for sponsor “wishlist”

Emma Chan Look into sponsorship events, look into UW print sponsorship

Emma Chan Media plan - IN PROGRESS

• Continual biweekly instagram posts/stories

• Linkedin post review

• Emma Chan Longer form content up next! - IN PROGRESS

• Storyboard 50% complete

• Start filming b-roll, new members, etc.

Emma Chan Info session w25 complete

• Looking for volunteers for SDC open house

• Back of the bay (middle bottom shelf) has posters

• Victoria Gee Attend to speak to new members as well

Plan for March open house

• A little more general, will look for signup email from Teertstra

Georgia Westerlund Comp shirts

• Design nearly finalized

• Order will be placed once the competition roster is finalized

• Will email with an inquiry this week

• Will email with an inquiry this week

Georgia Westerlund F25 Softshell jacket order

• Seems like there’s enough interest to do this

• I can repurpose the order form from last year for this term

• Can be sent out during next week’s announcement

Ryan Chan Patches - IN PROGRESS

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)