OPS Roadmap W24

Objective

This document is written to keep track of our overarching goal for the W24 term. If you have any suggestions for projects you would like to see us work on, please add them bellow!

Leadership

Operations Lead: Georgia Vachon Westerlund [peachtreee]
Finance PM: Wingchee W [wingcheewen]

Area of Focus	Person Responsible	Primary Goals	Goal Details	Due Date	Status
Administration	Georgia Vachon Westerlund	Keep Inbox Clean	Use folders and labels as needed Implement automatic tagging rules	Ongoing	ONGOING
Administration	Georgia Vachon Westerlund	OPS Bootcamp	Complete onboarding documentation Create list of onboarding tasks	08 Jan 2024	DONE
Finance	Wingchee W	Reimbursement/ Procurement Management	Check the WEEF Public Allocation weekly Filling out the ledger	Ongoing	ONGOING
	Wingchee W	Monitor Account Balances	Make sure account balances match between WARG’s end and WEEF/EngSoc/MEF’s end Email EngSoc/MEF reps for updated account balances (on their side) once in a while /if necessary	Ongoing	ONGOING
	Wingchee W	AEAC Budgeting	Create detailed budget for AEAC Phase 1 paper Continue to monitor expenses leading up to comp	Ongoing	ONGOING
Sponsorships	Wingchee W	Sponsorship Proposals	Get wish list items from subteams Prepare proposals Deliver presentations	TBD	PLANNED
	Wingchee W	Updates to Existing Sponsors	Send an email to all existing sponsors once a term to thank them and report on current progress	01 Feb 2024	PLANNED
	Prentice Hui	New Sponsorship Outreach	Work through the Asana list	Ongoing	PLANNED
	Prentice Hui Melanie Ng	New Sponsorship Package	Review and publish new version	12 Jan 2024	PLANNED
Digital Media	Emma Chan	Weekly Posts	Posts on IG + LinkedIn	Ongoing	IN PROGRESS
	Emma Chan	Sponsor Posts	Make sponsor appreciation posts	01 Apr 2024	PLANNED
	Georgia Vachon Westerlund	Website Updates	Update Leads list Update “Project” page Add team history to “Home” page	01 Mar 2024	PLANNED
Recruitment	Georgia Vachon Westerlund	Recruitment Sessions	Book Rooms Select Presenters Prepare Slide deck	08 Jan 2024	PLANNED
	Taim Al-Dabbagh	Recruitment Posters	Finalize design Get posters printed at uwPrint	01 Feb 2024	IN PROGRESS
	Georgia Vachon Westerlund	Retractable Sign	Make design Get sign manufactured	01 Mar 2024	PLANNED
Events	Ryan Chan	Social Events	Brainstorm Ideas Schedule events	Ongoing	ONGOING
Merch	Georgia Vachon Westerlund	Jacket Distribution	Finish handing out jackets	Ongoing	ONGOING
Merch	Georgia Vachon Westerlund	Hoodie Run	Pick design Pick supplier Pick dates	TBD	PLANNED
	Ryan Chan	Team Sign	Complete design Manufacturing	01 Mar 2024	IN PROGRESS