Introduction

This document outlines the format and method for taking meeting notes, also referred to as meeting minutes here on WARG

Guidelines

• Every formally scheduled meeting will require meeting minutes in Confluence

  • A formally scheduled meeting is any meeting that ends up on our Calendar as per Calendar

• The naming convention should be follwed

  • this is documented in in Meetings Overview should be followed

  • No need to retroactively enforce this scheme as going through previous meeting minutes will take forever. Let’s just try to stick with this going forwards!

• A link to the meeting minutes should be included in the google calendar description

  • see this leads meeting as an example

  • this helps keep data accessible to members!

• All meeting minutes will go in a specific place

  • https://uwarg-docs.atlassian.net/wiki/spaces/Meetings/overview

  • Each subteam has a folder

  • If you aren’t sure where something should go please take you best guess and ask for help later!

• Pre-Meeting Content Guidelines

  • Meeting minutes should contain a somewhat high level summary of what will be discussed in that meeting before the meeting so that attendees know what to expect from the meeting!

• Post-Meeting Content Guidelines

  • During the meeting, information should be added to the meeting minutes to document the discussion as it occurs

  • This is done so anyone who missed the meeting can get a summary of what was discussed!

• Format Standards

  • There is no enforced format stanrdard and currently meeting mins can be in any format

  • Over time we want subteams (and leads meeting) to converge on a meeting minutes format though for now the variety is swag. This will remain for the foreseeable future.

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