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• Do not store any WARG information on personal accounts.

  • Of course some files can only be edited locally in which case we ask that such files be saved to a warg platform within 24hrs of modification!

    • Other files are only created locally (for example photos are created by cameras) and these files follow the same policy for being uploaded to the applicable warg platform within 24 hrs.

  • If you would like to use a new platform that WARG does not support yet for any reason please contact your leads! If youre a lead pleasr coordinate accordingly but if we choose to go forward ensure all passwords end up in the warg password storage system in accordance with this policy.

  • This policy is required for reasons found in https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2321383428/Individual+Reliance

• If possible do not delete general outdated information

  • Archiving is always preferable to deleting

  • It’s always good to reference in the future! Please note that because of Leadership Term Guidelines and the (by design) relatively short term of all students on the team we need to keep stuff for reference for future generations!

  • Feel free to delete information that poses privacy concerns, this rule is specific to general information

  • Most modern platforms, including Confluence, offer a simple archiving feature, this is optimal and should be used in most cases

  • If the storage of the data is expensive and not worth it than of course it may make sense to delete though be careful

    • We can look into cold storage for these type of situations, please ask for discussion

  • Junk form submissions or accidental blurry photos are examples of simple pieces of data that have no possible future use may be deleted of course, but learn on the side of caution here!

• If you have concerns with these or any edge cases please ping directors!

  • We are aware some platforms require unique handling. In such cases we would like to discuss and document handling procedures to ensure the spirit of these policies is maintained to the best of our abilities.

• If possible dates should follow https://en.wikipedia.org/wiki/ISO_8601 standard

  • This improves searchability and isbeasy to use in documentation.

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Platforms

WARG will be using:

Our Website for the onboarding and sponsor pipeline

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Most WARG platforms are listed with their associated information as subpages. Some major platforms are in other places of this administration confluence space (i.e. Discord). Some services not included elsewhere are listed here. If you start a new platform and do not want to make a subpage just list it here.

• Asana to track:

  • Low Level Tasks

    Confluence to track:

  • Documentation

    • Essentially anything we want to keep for a long time as reference for WARG members

  • High Level Program Direction

  Engineering Analysis

  The exception to this is engineering analysis on other WARG Platforms

  • Meeting Minutes

    • If meeting minutes are desired to be private Confluence has features to accommodate this

  • Google Calendar

    • Calendar

  • Discord

    • For communications

    • Private information (passwords) using private channels

    • Relocate “bookshelf” channels to Confluence

• Onedrive

  • Media

    • Photos and videos for social media

    • Autonomy Model Training Photographs

  • Slide Deck Presentations

• Google Drive

  • Financial ledgers

  • forms

• Other Services

• Altium 365

• Github

  Etc.