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Date

Attendance

Announcements

  • Welcome to our new Ops Bootcamper(s)!

  • Trying out a new meeting structure

    • Start using Asana for project/task management

  • Different meeting time and location starting next week: Mondays at 8 PM in E5 2103

    • No meeting on Monday, October 9th (Thanksgiving)

    • Last meeting on Monday, December 4th

...

Subdivision Updates

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titleAdministration

  • Start managing competition logistics (keep this on our radar)

  • Competition Design Report (Phase 1: Drafting)

    • Early November: Skeleton/Outline

    • Late December: Flesh out draft

  • Team roster overhaul

    • Will schedule meeting in the next week to discuss details

    • Aim for it to be usable by the start of W24

  • Schedule first General Meeting of the term (?)

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titleFinance

  • updated WEEF/ENGSOC/MEF and Team Funds raw pages

  • Indicated which accounts were used to fund purchases

  • Double Sarah responded to my email. I’ll continue double checking with Sarah to see what’s up with the WEEF Allocation Public Spreadsheet.

Note: No changes to the WEEF Public allocation spreadsheet yet, incl. UW Orbital Shanaya’s purchase. But I got clarirfication that vendor=Paypal if uni’s finance rep used Paypal to place our procurement order.

  • Update: Our WEEF account number changed from W23-413… to W23-414.. We have 5 WEEF W23-414 accounts . I changed the 5 relevant account numbers accordingly on the WARG ledger

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titleSponsorship

  • Wait for WEEF /EngSoc to email us the presentation timeline for this semester

  • How we’ll prepare for EngSoc sponsorship proposal (received email)

  • Revise sponsorship-tier package

  • Check MEF website and email MEF director to find out about presentation timeline for this semester as they didn’t let us know via email last semester

  • Cold-email companies for sponsorship opportunities. Talk more on Discord

  • Go through Sponsorship section in Asana

  • Reworking the Sponsorships ledger: https://docs.google.com/spreadsheets/d/15q4w6lPXrPym0R2SMtYQr-OnHf711T5QlLCnhiOGnYE/edit?usp=sharing

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titleDigital Media

  • WebsiteHuge website overhaul over the last few weeks:

    home

  • Develop social media plan for F23?

    • sponsors

    • Website join page embed

    • Domain (uwarg.com) expires in ~4 days

      • How many years do we want to renew for?

      • What account do these funds come from?

    • Find the hosting credentials

    • Redirect uwarg.com to www.uwarg.com

  • Socials

    • Updated Instagram highlights covers

    • Need a roadmap for posts on Instagram

      • Sponsored posts

      • Flight tests

      • General meetings

      • Workshops/manufacturing sessions

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titleRecruitment

  • New Member Info Sessions are completed

    • ~40 people showed up on Thursday

    • ~10 people showed up on Saturday

    • ~30 people showed up on SaturdayWednesday

  • Reached 1.1k Discord members last week

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titleEvents

  • F23 Workshops?

    Git workshop (maybe) - make it very interactive

    Git Workshop hosted by Aidan

    • Monday the 25th at 7 PM, or

    • Wednesday the 27th during EFS work session

    • Taim Al-Dabbagh to help with logistics if needed (?)

  • Social interest form to be announced at the next general meeting (?)

  • Resume review session (?)

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titleMerch

  • Merch Plan (2023-2024)

  • TLDR:

    • Hoodies later this term (November)

      • Design ideas?

      • Supplier ideas?

    • Comp branded merch in W24

      • Jackets + Patches

      • Comp shirts

  • Maybe cover costs with team funds?

  • Brainstorming session?

  • Form submission ?

  • Shoutout during general

Action Items

Asana Tasks

  •