2023-10-16 Operations Meeting Minutes

Georgia Vachon Westerlund New team roster system in the works

• Front-end form is complete and has been reviewed

• Back-end to be powered by Power BI

• License request sent to IST - still waiting for a response

Georgia Vachon Westerlund working on updating the PPT template

Georgia Vachon Westerlund documented email standards: https://uwarg-docs.atlassian.net/l/cp/1obPRM2H

• Need to document digital media standards

Megan Spee AEAC Phase 1 update?

• Need to ensure that we have bandwidth to start reviewing on November 6

Wingchee W No changes between last week and this week’s WEEF Public allocation spreadsheet. At the same sitting, I also update our account balances (according to WEEF’s side) on our WEEF/ENGSOC/MEF ledger page.

Emailed Peter to check our team funds balance from the university’s end.

Thoughts on requesting the WEEF/MEF Procurement rep to tell us the final purchase cost? I can add that to the email template.

Team Funds contact changed from Peter to Sarah

EngSoc Proposal submitted - pending approval

Georgia Vachon Westerlund working on Dean’s funding application

• Due on November 1st

• Use funding for this year’s competition

• Will need to provide a detailed competition budget (Wingchee W)

Wingchee W update on WEEF proposal?

• Do we have all items from leads?

• Proposal submissions: October 31

• Proposal Presentations: November 7

• Presentation lineup: Wingchee, Georgia, Daniel, Emma, Taim

WEEF proposal prep: make a spreadsheet template for leads to fill out?

Check MEF website and email MEF director to find out about presentation timeline for this semester as they didn’t let us know via email last semester

• Email as well

Revise sponsorship-tier package (Low Priority)

Reworking the Sponsorships ledger: https://docs.google.com/spreadsheets/d/15q4w6lPXrPym0R2SMtYQr-OnHf711T5QlLCnhiOGnYE/edit?usp=sharing (Low Priority)

Social Media Sync happening right after this meeting

Emma Chan photos from this week’s flight test: Social Media

• Post on Instagram?

Taim Al-Dabbagh to help with ops recruitment + outreach

• Make list of servers to post on

• Find arts profs to email

• When can we get this done by?

Georgia Vachon Westerlund Ordered jackets last week

• Invoice should be sent this week (hopefully)

• More details to come soon

Ryan Chan Team sign update

Make large print stand (Low priority)