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Date

Attendance

Announcements

  • This is our last “official” operations meeting of the term! We will host three optional meetings on:

    • Monday, December 4

    • Monday, December 11

    • Monday, December 18

Subdivision Updates

 Administration
  • Georgia Vachon Westerlund New team roster system in the works - PENDING

    • Will move forward with Power BI

  • Georgia Vachon Westerlund Phase 1 Paper - IN PROGRESS

    • Worked on mission requirements + System capabilities last week

    • Working on the Gantt chart this week

 Finance
  • Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar. The purchase that was discussed at a prior ops meeting (Anthony’s RFDesign $747.86 purchase is now recorded on WEEF’s Public Allocation spreadsheet)

  • WEEF also recorded the wrong funding acc for Megan’s ~$1200 Composites Canada purchase. I’m waiting for Anthony’s feedbacks before sending out the email to Sarah.

  • MNS Tesla

    • Wingchee W Sarah is going to process the $625 into our team funds. I emailed Sarah today to ask if the processing has been completed and an update on our team funds balance.

  • Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.

    • Be honest - all directors agree.

    • Wingchee W emailed Sarah about the $400, now just checking what the whole $400 EMS Predeposit is all about. I hope we can spend the $400 like store credit.. Update: No email reply from Sarah

 Sponsorship
  • MEF Sponsorship Proposal - DONE

  • Wingchee W Sandford Fleming Travel Grant: Application form and student letter of certification good, waiting for Faculty Advisor Prof. Derek Wright to look through and/or edit the faculty advisor letter - IN PROGRESS

 Digital Media
 Recruitment & Events
  • FOH Student Team Showcase - DONE

    • Nice exposure for our team

    • Thanks to everyone who came out!

  • Taim Al-Dabbagh Ops Recruitment - IN PROGRESS

    • Reached out again to people who didn’t respond last time, no response so far 😢 will have to message another mod

  • Taim Al-Dabbagh Recruitment Posters - IN PROGRESS

    • Rough draft - proof of concept

    • Add little details to posters

  • Plan recruitment strategy for W24 - NOT STARTED

    • Do we want to run the recruitment sessions again?

 Merch
  • Georgia Vachon Westerlund Team Jackets - PENDING

    • Keeping remaining jackets in the bay for next term

    • Wingchee W update on bank draft?

  • Georgia Vachon Westerlund Hanging the helicopter - DONE

  • Ryan Chan Team sign update - PENDING

    • Picking this up next term

  • Make large print stand - NOT STARTED

    • Scoping this for next term

    • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

    • We would need a design done

Action Items

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Asana Tasks

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