2023-11-13 Operations Meeting Minutes

Georgia Vachon Westerlund New team roster system in the works - PENDING

• Will move forward with Power BI

Georgia Vachon Westerlund Phase 1 Paper - IN PROGRESS

• Continue to work on it this week

Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar .

MNS Tesla

• Wingchee W to email Mid Sun for details

Wingchee W update internal purchase protocol to ask people to fill out 1 row per vendor instead of one large total that includes multiple vendors. This is to match WEEF public allocation spreadsheet’s style, where they have 1 posted transaction per vendor. This will make life a lot easier.

• Update purchase protocol

Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.

• Be honest - all directors agree

EngSoc Proposal - DONE got $300 of funding from them

Dean’s Funding Application - DONE

WEEF Impact report - DONE

Wingchee W WEEF Funding Proposal - DONE

Wingchee W MEF Sponsorship Proposal: will email them our slide deck again (deadline Wed. night) and imo no changes needed, making a script for the 4-minute presentation, waiting for more (sign-up time slot) details , in-person presentation format: 4 minute presentation, 3 minutes for Q&A

• Link: F23 MEF Proposal.pptx WARG F23 MEF Project Funding Proposal Form Response.doc

@Melanie & @Prentice Sponsorship Tier Package - IN PROGRESS

• Any updates?

• some info

Wingchee W Talk about the Sandford Fleming Travel Grant, the rep said we can leave out the attendee list (and their roles) for now https://uwaterloo.ca/sandford-fleming-foundation/travel-and-exchange-support/undergraduate-travel-grants

Emma Chan Took some great photos at our last flight test!

• Will be working on choosing selects + editing them this week

• Aim to get a post on Instagram and LinkedIn this week

What are some ideas for other social media content?

• More videography?

• Instagram reels?

• Could do TikTok?

FOH Student Team Showcase - PENDING

• Saturday, November 25 from 10 AM to 4 PM

• List Submitted to Teertstra

• Tracking attendees here: WARG FOH Attendance List.xlsx

Taim Al-Dabbagh Ops Recruitment - IN PROGRESS

• Spammed 2 discord servers - very little response from discord people on permission to post

• Sent email to AFM professors; no responses yet

• Find arts profs to email

• When can we get this done by?

Next General Social Daniel Puratich - IN PROGRESS

• Last general of the term or one more this term?

• Make it more fun

• Paper airplane competition?

• Next General Meeting Movie? Daniel Puratich

• Jackbox

• Sport?

• either do it 5pm and let people eat after or 7pm and have people eat before.

• Daniel Puratich gen at 5 PM + food after

Georgia Vachon Westerlund Team Jackets - IN PROGRESS

• Jackets have arrived!

• Wingchee W will deliver bank draft to Sarah this week

Georgia Vachon Westerlund Hanging the helicopter - PENDING

• Sent an email two weeks with no response

Ryan Chan Team sign update - IN PROGRESS

• No update

Make large print stand - NOT STARTED

• Georgia Vachon Westerlund can reach out to wprint contact

Recruitment signs? - NOT STARTED

• Due date?

• General team info (subteam breakdown, etc.)

• QR code / join link?