2023-11-13 Operations Meeting
Georgia Vachon Westerlund
R D
Wingchee W
Date
Nov 13, 2023
Attendance
@Georgia Vachon Westerlund
@Wingchee W
@Daniel Puratich
@Emma Chan
@Nathan Green
@Taim Al-Dabbagh
Announcements
Do we want to run meetings during exams? (Could make them optional)
Subdivision Updates
@Georgia Vachon Westerlund New team roster system in the works - Pending
Will move forward with Power BI
@Georgia Vachon Westerlund Phase 1 Paper - In progress
Continue to work on it this week
@Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar .
MNS Tesla
@Wingchee W to email Mid Sun for details
@Wingchee W update internal purchase protocol to ask people to fill out 1 row per vendor instead of one large total that includes multiple vendors. This is to match WEEF public allocation spreadsheet’s style, where they have 1 posted transaction per vendor. This will make life a lot easier.
Update purchase protocol
Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.
Be honest - all directors agree
EngSoc Proposal - Done got $300 of funding from them
Dean’s Funding Application - Done
WEEF Impact report - Done
@Wingchee W WEEF Funding Proposal - done
@Wingchee W MEF Sponsorship Proposal: will email them our slide deck again (deadline Wed. night) and imo no changes needed, making a script for the 4-minute presentation, waiting for more (sign-up time slot) details , in-person presentation format: 4 minute presentation, 3 minutes for Q&A
@Melanie & @Prentice Sponsorship Tier Package - In Progress
Any updates?
some info
@Wingchee W Talk about the Sandford Fleming Travel Grant, the rep said we can leave out the attendee list (and their roles) for now Undergraduate travel grants | Sandford Fleming Foundation
@Emma Chan Took some great photos at our last flight test!
Will be working on choosing selects + editing them this week
Aim to get a post on Instagram and LinkedIn this week
What are some ideas for other social media content?
More videography?
Instagram reels?
Could do TikTok?
FOH Student Team Showcase - PENDING
Saturday, November 25 from 10 AM to 4 PM
List Submitted to Teertstra
Tracking attendees here: WARG FOH Attendance List.xlsx
@Taim Al-Dabbagh Ops Recruitment - In Progress
Spammed 2 discord servers - very little response from discord people on permission to post
Sent email to AFM professors; no responses yet
Find arts profs to email
When can we get this done by?
Next General Social @Daniel Puratich - In Progress
Last general of the term or one more this term?
Make it more fun
Paper airplane competition?
Next General Meeting Movie? @Daniel Puratich
Jackbox
Sport?
either do it 5pm and let people eat after or 7pm and have people eat before.
@Daniel Puratich gen at 5 PM + food after