2024-02-06 Operations Meeting Minutes

Georgia Vachon Westerlund New Ops bootcamp - DONE

• Operations Bootcamp - W24

• Looking for people to complete the bootcamp and provide feedback

Wingchee W nothing much new. Uni got 3 tax refunds on our purchases this week. I will find the tax refunds that the school received, and changed the purchase costs on the financial ledger after meeting.

Will update AEAC Competition Budget if any new purchases or prospective purchases come up

Wingchee W W24 Sponsorship Proposals - IN PROGRESS i plan to work on each a little bit more tonight (just finished my midterm etc)

• WEEF: Received all wish list items from leads

  • Next Step: Continue on PowerPoint WARG Winter 2024 WEEF Sponsorship Proposal.pptx (Got the structure down, Anni took a look on Sunday)

  • Link: Winter 2024 WEEF Sponsorship Proposal Wishlist Items

  • Deadline: March 4

• EngSoc : Waiting for leads to fill out wish list items list (done by EOW)

  • Next Steps: Make PowerPoint

  • Link: Winter 2024 EngSoc Sponsorship Proposal Wishlist Items

  • Deadline: TBD (Mid Feb)

• MEF : Working out details with Autonomy Leads

  • Link: Winter 2024 MEF Sponsorship Proposal Wishlist Items MEF Proposal - Winter 2024.pptx

  • Deadline: Feb 5 to Mar 1, Proposal presentation (week of March 4)

Georgia Vachon Westerlund Giving Tuesday Proposal

• Funding must be directed towards immediate needs (immediately or within the next months)

• Funds can be used to cover existing purchases made after Jan 1 2024

• Funds can be used in combination with other funding sources (WEEF)

• Funding amount: 1-1.5k per team

• Due: February 23 at 1 PM

Wingchee W Updated team sponsor list - IN PROGRESS

• Is Asana considered a sponsor? They are listed on select materials

  • Which tier should they be listed under? - High Flyer

• Nathan Green reaching out to Terrapure for renewal

Wingchee W Sending update emails to existing sponsors - PLANNED

Prentice Hui Sponsor outreach email - IN PROGRESS

• Take a look at this Sponsorship Email Templates

• How is this going?

• Any updates on the carbon fibre sponsor for mech?

Emma Chan Media plan

Some personal questions:

• What is our goal with media? (e.g recruitment, sponsors, both)

  • Both (depends on the program)

  • Maybe work on a new instagram bio? - Good description of the team

• What branding do we want to have?

• What is the state of WARG compared to other design teams? (how many members, popularity, etc.)

Put out weekly posts + stories

Interactive media like Q&As, takeovers?

More video content

• E.g instagram reels to show cool montages/footage for interaction

• Longer form videos to have media to show off WARG

Taim Al-Dabbagh Georgia Vachon Westerlund Recruitment Posters - IN PROGRESS

• https://www.figma.com/file/jtNtw6o6Umu4srvbjbUc4s/WARG-Poster-(V2)?type=design&node-id=0%3A1&mode=design&t=W7nHyq2QZ2qYjHfD-1

• Any final concerns before we print?

Ryan Chan Running Team Socials - IN PROGRESS

• Resume Review session this Saturday at 5 PM in the Bay

• Any ideas for future ones?

  • Smaller weekly social

  • Climbing social?

  • One bigger social monthly

  • Big social at the end of the term?

Ryan Chan Team sign update - IN PROGRESS

• LED are in

• Bought wood

• Bought spray paint

• Will get plastic from EMS

• Should already have adhesives

• Next steps: laser cut wood

Make large print stand - NOT STARTED

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done

• $100 deal from Prentice

Georgia Vachon Westerlund Hoodie run - IN PROGRESS

• Working on some preliminary ideas

• Should have something to present next week

• Comp merch