2024-06-10 Operations Meeting

• Georgia Vachon Westerlund Will be sending out the sponsor newsletter by the end of this week

  • Newsletter sent

• Emma Chan

  • Emailed about taking old site down. (No response, will follow up)

  • Trying to reach out to Waterloo Media for article coverage or external media. (No response, will follow up)

• Wingchee W Need to train someone to take over as Finance PM for S24

  • Meeting with Charlie Vegas-Kisielowski happened

- Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

• Check for new posted transactions on WEEF public allocation spreadsheet every Friday. Explained to Charlie in ops-finance. Charlie tried it out last weekend.

• Wingchee W S24 Sponsorship Proposals

  • WEEF: Due ?

    • Registration opened. Waiting for confirmed deadline . Charlie emailed . Wingchee W Started discord thread and excel spreadsheet for it

  • EngSoc: Due June 6

    • Wingchee W :Completed

  • MEF : Due July 5

    • Wingchee W : Extended deadline for W23 funds is June 30, 2024. Used up all the funding , yay.

• Wingchee W Updated team sponsor list - IN PROGRESS

• Emma Chan Media plan - IN PROGRESS

• New pics from Eric, downloaded to our Onedrive, will be posting this week.

• No award photos, will ask for them.

• Making reels for Instagram

  • Reveal video to be posted on IG

• Longer form content up next! (emphasis on this now that comp is over!)

  • Wrote a script/general outline for a video about “What is WARG?”

  • https://docs.google.com/document/d/1q5ZMFqY9KthD5oPlhDfyUqdPUNEOYvhZeqUQQVfPpG8/edit?usp=sharing

  • Will create storyboard for necessary shots of people working in the bay, meetings, etc.

  • *Now biggest priority as comp is finished!

• Daniel Puratich Recruitment

  • On hold until next term, we still have a couple in progress bootcampers

• Daniel Puratich Campfire social

  • July 5 campfire

  • Booking complete, need to advertise it in the server

• Georgia Vachon Westerlund Competition merch - DONE

• Georgia Vachon Westerlund Hoodie run - NOT STARTED

  • Working on some preliminary ideas

  • Should have something to present next week

  • Comp merch

• Make large print stand - NOT STARTED

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice

  • Look into Westmount signs