Neel Patel Stepping down effective last Wednesday

Ryan Scomazzon Lead’s vote: https://strawpoll.com/jVyG20vb8Z7

• least unanimous leads vote btw

Daniel Puratich Subteam specific socials

• not a lot of interest in doing this

  • maybe worth trying

• doing stuff informal after work sessions is chill

AEAC Thoughts

• full CONOPs released (see link in discord)

• Alberta is three days drive or flight

  • few people regardless

  • driving requires hotels and gas

  • flying we need to rent the cars as well and transporting the stuff

• challenge this year is very different

• we did well last year

SUAS Thoughts

• full conops not until October

  • this is really late, all of mech will be off-stream next term which will make things tough with a late conops

  • this is a massive roadblock

• preview was suppost to come out yesterday, i guess it could be anytime this week …

• in maryland so closer

• more teams, international, US licensing, likely more challenging

Other comps we can’t do

• IARC (AUVSI)

  • CONOPS: http://www.aerialroboticscompetition.org/assets/downloads/mission10rules_1.05.pdf

  • Likely far away in the US, location unannounced

• SAE AERO

  • don’t want to compete with watarrow

  • CONOPs: https://www.saeaerodesign.com/cdsweb/gen/DocumentResources.aspx

Cost Breakdown between the two?

• not really needed

POR

• We are doing AEAC 2025.

Next comp cycle

• fixing everyone being on one stream

  • lot of friends 😄

  • hard to recruit on other stream

  • lack of pilots off-stream is a huge challenge

Bootcamps & people with macs - Daniel Puratich

• Altium & Windows

We should have a formal recommendation

• Some people have figured it out quite well

• Parallels

  • we looked into sponsorship for this but didn't work out

• bay computer will work eventually

• can dual boot windows on macbook but its slow - parallels works better

• can remote into a windows computer somewhere else

Advisor Role

• Advisor

Should we consider bringing back the “Senior Member” role

• want to make the distinction between graduates/ex-WARG members and ex-leads that are still involved in the team

• was discontinued because nobody was really using it

• people that are graduated should be treated differently

• permissions for #logins channel

• advisor suggests that you loose authority

• “retired lead”

• not everyone wants to PM or become deep in management but we still want a promotion

• senior member is a good way to encourage people to popoff and take responsibility but it’s hard to quantify and useless besides for show so for little incentive for it

• letting ex-leads keep their channels with the advisor role is kind of a way to keep them interested and dont want them to feel like theyre missing all the new stuff

changes

• “leads-logins” has the bitwarden

  • this is one we really need to control

  • senior member doesn't give this ← wont implement this yet

• “room-codes” has the room codes

  • senior member gets this

• “director-private” channel that excludes all advisors

discuss this in discord later, next leads meeting

Using the Gcal for 1:1s

• Whatever we decide should end up in Calendar document under use case section.

• Odd 1:1s is fine, if lots of people are going to it then it’s too much

• bootcamp review 1:1s are a lot for the gcal tho

• putting people’s names into the gcal is kind of a prolly bad thing

Setting expectations for PMs - Alison Thompson

• Would be nice if mech leads could give some advise to other leads here

an example of meeting mins, don't always take them but this was from when we onboarded Evan and Sohee (outdated doc for PM definition is linked there): W24 PM Onboarding

basically we have one-on-ones with incoming PMs (before they are obligated to agree to PM or not), we go over the responsibilities outlined in this one-by-one, Project Manager , then give them a chance to ask any questions they have. We usually connect each responsibility with a specific example for their project and make it clear that to PM you have to do all of those things to stay a PM and if they're not up for it they're welcome to say no

• leads convo here

bootcamp reviews in the bay is nice to get people into the bay!

how many people do PMs manage?

• varies

• at least managing one other person

EE POR

• have PMs for tasks

• offloading management work that rrquires a lot of overhead