2025-1-20 Operations Meeting

Emma Chan Continual bootcamp reviews

Ryan Chan New sponsor poster board - IN PROGRESS

• Georgia Westerlund to review/submit sample layouts to designer

• Buy a piece of poster board → print with wprint

• Possible wprint sponsorship?

Ryan Chan Updated Peggy Sponsor Stickers - IN PROGRESS

• New layout is done pending review/waiting on updated logos if we get more sponsors before comp

• Georgia Westerlund Emma Chan Look into new stickers for battery shrouds (new layout)

  • Potential free stickers by WPrint?

Ryan Chan Banner/Flag - PLANNED

• need to find a (cheap) supplier - quote that we found was $300

• finalize design

• Maybe ask if they can sponsor us?

Victoria Gee Clean up old files, system, etc.

• will document before changing anything

• This is a really great idea! Onedrive definitely needs a cleanup

Charlie Vegas-Kisielowski Double-entry research - IN PROGRESS

• Quickbooks could work (up to 25 people)

• Look into a GIT based system

Charlie Vegas-Kisielowski Can we plot team funds versus time?

• Along the same lines as double-entry, tracking entries and amounts per term

• Ledger for team funds (entirely)

• Daniel Puratich Integrate system and have Charlie Vegas-Kisielowski own it

Emma Chan

• Look into automated financial software options

• Update W25 proposal slides

Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - PLANNED

• Proposal due at the end of W25 term

• Answer various questions/application for travel expenses grant

• Need a status update on this.

Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap

• Emma Chan Pinged into wishlist, WILL PUSH AT LEADS

• Georgia Westerlund will push this at leads meeting tomorrow

Charlie Vegas-Kisielowski EngSoc funding proposals due on Feb 24

Victoria Gee Start on sponsorship list

• Requires support for identifying sponsors

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 everything in Asana currently, need to sort

• updated sponsor tracking? more monetary sponsors?

Emma Chan

• Look into sponsorship events

• To schedule WPrint call for sponsorship (ideally for new sponsor board and stickers)!

Emma Chan Media plan - IN PROGRESS

• Continual biweekly instagram posts/stories

• Longer form content up next! - IN PROGRESS

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

Emma Chan Info session w25 complete, SDC open house complete

• March Open House, will gauge interest before committing.

Georgia Westerlund Comp shirts

• Design nearly finalized

• Order will be placed once the competition roster is finalized

• Emma Chan Will email imprint for finalization.

Georgia Westerlund F25 Softshell jacket order

• Emma Chan Waiting on imprint quote to release order form to team.

Ryan Chan Patches - IN PROGRESS

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)