2025-2-10 Operations Meeting

Georgia Westerlund New sponsor poster board - IN PROGRESS

• Need to review/submit sample layouts to designer

• Finalizing this week to send to WPrint, figure out with Ryan Chan

Georgia Westerlund Updated Peggy Sponsor Stickers - IN PROGRESS

• New layout is pending review

• Look into new stickers for battery shrouds (new layout)

• Looking into potential WPrint

Victoria Gee Clean up old files, system, etc. - IN PROGRESS

• Condensed ops

• I mentioned meeting recordings last time but I literally cannot find what I was talking about

• created Finance folder, ledgers, spreadsheets, etc.

Victoria Gee Ryan Scomazzon To attend Wednesday SDC meeting - DONE

• Taking notes and voicing WARG’s future plans:https://uwarg-docs.atlassian.net/wiki/x/AYAWs

• Relevant to Ops:

  • they’re looking into getting official banners made for teams to hang above the bay

    • Emma Chan does this come out of pocket? Follow up with Teerstra

    • Would look into giving teams printing service for banners (considering SDC funding)

  • wanted us to start thinking about a single photo that encapsulates the team as a whole

    • @tim Look into a candidate photo from media

  • Georgia Westerlund Email to SDC for slideshow updates

@leena @timothy Emma Chan Book a flight test time for new ops members

Charlie Vegas-Kisielowski Double-entry research - IN PROGRESS

• GNUCash software to look into

  • Look into setting up for a month long trial run

  • Shamanthi Rajagopal lena.ye @tim to help setup

• Ledgers to be correctly updated

Emma Chan

• Waiting on wishlist for W25 slides

  • Ping more people, create deadline for entry (Feb 10)

• Look into total overall ledger

• Book finance sync with Charlie Vegas-Kisielowski and new members

Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS W25 end

• Answer various questions/application for travel expenses grant

• Using last year’s proposal for this

• Working on this week

Charlie Vegas-Kisielowski W25 Wishlist - IN PROGRESS

Charlie Vegas-Kisielowski EngSoc Proposals - PLANNED

• Due on Feb 24

Charlie Vegas-Kisielowski WEEF Proposal - PLANNED

• Due date TBD

Charlie Vegas-Kisielowski MEF Proposal - PLANNED

• Due date TBD

Victoria Gee Start on sponsorship list- IN PROGRESS

• Requires support for identifying sponsors

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 updated by Daniel

• should officially track prospective sponsors (e.g. so we don’t spend multiple attempts trying) in
  a spreadsheet - made one in OneDrive

• Shamanthi Rajagopal to work on cold emails with Victoria

• https://docs.google.com/spreadsheets/d/1jd3dfxW-_n4taZ6TXXVU8Sv5xagC0CYLvEut3I2sw9I/edit?usp=sharing

Emma Chan WPrint Call - DONE

• SENT - Compile signage and print for WPrint

Emma Chan Media plan - IN PROGRESS

• Continual biweekly instagram posts/stories

• Longer form content up next! - IN PROGRESS

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

• Emma Chan Book flight test time for camera use (week after next perhaps?)

• Victoria Gee Shamanthi Rajagopal to attend as well

Emma Chan March Open House - PLANNED

• Should participate

• Check volunteer list, will get leads/pms

• Georgia Westerlund Can bring this to leads tomorrow as well

Georgia Westerlund Comp Shirts - IN PROGRESS

• Design finalized

• Order will be placed once the competition roster is finalized (quantities, etc.)

• Emma Chan Will email imprint for finalization

Emma Chan F25 Softshell jacket order - IN PROGRESS

• Order to be placed this week

Ryan Chan Patches - IN PROGRESS

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)