Lead Onboarding Process

Owned by Sahil Kale
Last updated: 2024-09-19 by Daniel Puratich
2 min read

Overview

Audience: New WARG leadership.

This document describes the steps required for a new lead to onboard to WARG leadership.

Process

Feel free to ask the directors if you have any questions or concerns.

Process:

  1. Add your name to https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2239398008 for the upcoming term, including whether you will be onsite or remote

    1. Do not add your name for the term that you were promoted, unless instructed by a director

  2. Resubmit information to team roster:

  1. Add Discord roles as per https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2244214853

    1. Change your Discord nickname:

      1. Subteam lead: Firstname Lastname [subteam_name Lead]

      2. Director: Firstname Lastname [director_type Director]

  2. Review credentials:

    1. in #logins

      1. Bitwarden password manager for WARG accounts

      2. Bay code and responsibilities: https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2079260697

  3. Login to WARG’s Microsoft account (Outlook and OneDrive)

    1. Note: outlook may get mad when you try to sign in with a second uwaterloo account. If that happens just sign into a different browser.

    2. Add your device to 2FA: https://uwaterloo.login.duosecurity.com/devices . You may have to be with a lead for this since your first login will require a code from an already added device.

    3. We highly recommend getting our https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2311618600/Email?search_id=ba80f28b-524c-4108-b037-e3f921cac7c3&additional_analytics=queryHash---82244417f956ac7c599f191593f7e441a4fafa20a4158fd52e154f1dc4c8ed92 on your phone with email notifications enabled so you can represent your subteam via the WARG email.

  4. Login to WARG’s Google account (Gmail and Google Drive)

    1. Add your device to 2FA

  5. Ask for admin permissions for your account on WARG’s platforms

    1. Asana

    2. Confluence

    3. GitHub (if applicable)

    4. Altium 365 (if applicable)

    5. CAD file storage system (if applicable)

  6. Optionally enable platform notifications

    1. Discord, Asana, and Confluence are recommended so that you are easily reached

  7. Request to be added to other platforms:

    1. Microsoft Teams group chat with faculty advisor

    2. SSDC Teams Slack: https://join.slack.com/t/ssdcteams/shared_invite/zt-1vekqbcld-5t~Fb3x6EUpraLPQ4hkA~w

    3. WARG LinkedIn Group: https://uwarg-docs.atlassian.net/wiki/spaces/AD/pages/2206269481

  8. Contact operations subteam to update the WARG website with your information

    1. Picture of your face

    2. Short description about you

  9. Verify leads meeting time in Google Calendar

  10. Skim the policies and procedures in https://uwarg-docs.atlassian.net/wiki/spaces/AD

Further information

TODO Move this to email handling document or something

  • Login to WARG Outlook/Onedrive

    • Move e-mails to respective folders after they are done, use labels appropriately, mark as unread for others to see if the e-mail was not for you.

    • Possibly use a different browser to avoid challenges/mistakes

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