2023-09-18 Operations Meeting Minutes

Start managing competition logistics (keep this on our radar)

Competition Design Report (Phase 1: Drafting)

• Early November: Skeleton/Outline

• Late December: Flesh out draft

Team roster overhaul

• Will schedule meeting in the next week to discuss details

• Aim for it to be usable by the start of W24

Double checking with Sarah to see what’s up with the WEEF Allocation Public Spreadsheet, starting with what does vendor = Paypal mean, and can old owner (of W23-414)'s purchases end up on our WARG page of the financial spreadsheet?

Update: Our WEEF account number changed from W23-413… to W23-414.. We have 5 WEEF W23-414 accounts

Wait for WEEF to email us the presentation timeline for this semester

How we’ll prepare for EngSoc sponsorship proposal (received email)

Revise sponsorship-tier package

Check MEF website and email MEF director to find out about presentation timeline for this semester as they didn’t let us know via email last semester

Cold-email companies for sponsorship opportunities. Talk more on Discord

Huge website overhaul over the last few weeks: https://www.uwarg.com/home

Develop social media plan for F23?

New Member Info Sessions are completed

• ~40 people showed up on Thursday

• ~10 people showed up on Saturday

• ~30 people showed up on Saturday

Reached 1.1k Discord members last week

F23 Workshops?

• Git workshop (maybe) - make it very interactive

Merch Plan (2023-2024)

TLDR:

• Hoodies later this term (November)

  • Design ideas?

  • Supplier ideas?

• Comp branded merch in W24

  • Jackets

  • Comp shirts

Maybe cover costs with team funds?