2024-05-15 SDC Meeting

Owned by Daniel Puratich
Last updated: 2024-05-15
4 min read

  • The first team lead meeting for the Spring 2024 term will be held next Wednesday, May 15 at 3:30pm in E5-2004.  If your team lead is unavailable please ask another member of your team to attend on their behalf.

    • @Daniel Puratich present

  • SDC Team Lead Meeting – May 15 – 3:30pm

    • maybe another one this term

  • Introductions

    • we spedran this lol

  • Term contact information – Google sheet updates

    • team agreement form was done when each team was founded

    • shared google sheet now tracks this and will going forward

    • team lead is allowed to be on co-op

      • doesn’t need to be on campus

      • this is a small change I believe historically it was mentioned we needed an onsite team lead.

    • this list will be used and should remain active

    • Safety captain

      • should be a senior member of the team

      • safety captain needs to have some authority

  • Engineering Machine Shop - Rachel

    • Rachel is front of EMS

    • give them notice in advance of large scale projects

      • for material sourcing or actual jobs

      • give them the whole picture of what we want to do so they can help us better

        • bring full picture to technicians!

    • can setup meetings with them to help set things up

    • they will have a dedicated review space to talk through the design with technicians

      • in the past they’ve been given useless jigs

      • they want us to understand their intended workflow with our projects

    • job request form

      • is old and out of date but is still being used

    • could come by beginning of term so nothing is lost in shop workflow

  • Finance update - Sarah

    • we can order packages directly to our bay

      • some teams were still ordering to 2001 room

      • if we place it ourselves send to 263 phillip street for central stores and not to 2001

        • central stores will deliver it to our place from central stores

      • put Sarah’s name and our team name so that it at least makes it to Sarah

      • put our name as well

  • Test track & drivers - Branca

    • she’s the contact to use test track and driver screening

  • Facilities update - Graeme

    • shared spaces

    • cleanup for composites, sanding and paint room by Graeme this term

      • ground the epoxy off the floor

    • will extend to welding and hv room

    • rooms have been used as a dumping ground

    • Graeme is going to empty the rooms every monday morning

      • if we leave anything there it will be thrown out on every tuesday

      • if something is curing or being worked on we need to put a sign on it

    • tools need to be returned to machine shop, they end up in the bays or shared spaces

    • painting room has a line on the floor, painting needs to be done in the painting bay not outside of it

      • safety office has concerns over uncontrolled manner of painting room

    • signing in and out of rooms

      • this is required by safety office, more strict control

      • will be implemented over time?

  • Vehicles

    • refill the vehicles, if we do short trips maybe like once every three home depot runs we should do it

      • once in a while get a free trip, once in a while a free trip

    • Branding of vehicles, trailers - update

      • not rlly happenning yet

      • Teertstra is working on this to make an interesting logo

    • Commercial Vehicle training course

      • three part trainning course

      • “truck trainning”

      • commentary: i think we dont need this, have aidan and nathan, not gonna bother

  • E5-2001 renovations - Teertstra

    • started as shared office space

    • then had computers, then removed them, that’s how its been for last three years

    • there’s a new plan for this and funding was approved

      • front area remains the same

      • back area turns into a design studio space

        • spaces for smaller teams, four spaces will be given to some of the smaller teams

        • will be a step up from teams with just a cage

      • wet lab space in back

        • for chemical experiment teams and biomed teams

  • Update on customs paperwork for teams travelling to the US

    • customs paperwork has changed a few times in last few months

    • this final solution is we don’t have to do anything, this seems like best solution

      • SDC paperwork form

      • proof of competition

      • list of truck and trailer stuff

      • take RV lane for truck bc the lanes are a lot wider

    • of course all students need personal travel documents

      • you may need to do visa waiver online, ESTA visa waiver

  • Miscellaneous

    • Photos from competition

      • espeacilly if we received giving tuesday money

        • they will do a giving report to donors of what we did with their money

      • we should send teerstra the photos

      • doesnt need to be from competition, just people doing interesting things

    • Branded items for loan from Engineering Events – tents, banners, etc.

      • 10x10 tents, we have three of them

      • 4x popup banners

      • we can email Teertstra or Graeme to get them

      • we share them with engineering events

    • Extra meeting spaces

      • there are other spaces, we cant be on our booking calendar, let Graeme and Teerstra know if we need an extra room

      • they have ones on FOBs

  • Questions

    • how to get added to team directory

      • Teertstra adds them once logo email website linkedin are all sent to him

    • july and august they reduce machien shop hours, does this impact teams

      • this affects rocketry bc they go to comp in august (and some other teams)

      • saturdays and evenings are both very useful, saturdays are preferred over evenings

        • most valuable evening is friday

      • design team hours are the exact opisote of normal people’s hours lol

  • Daniel’s Thoughts:

    • @Alison Thompson @Smile Khatri for machine shop stuff

    • @Emma Chan @Georgia Vachon Westerlund for waterloo branded stuff and photos for competition