AEAC 2025 Competition Roster Selection

Owned by Daniel Puratich
Last updated: 2024-12-27
4 min read

Document Overview

Competition Attendee Time Commitment

  • May 9th to May 11th are dates we will be competing on.

    • The entire team must be present during these dates and minimal breaks should be anticipated

    • Be prepared having as little as 6 hours of sleep on the evening of May 9th and May 10th though depending on the state of our system we are likely to have more than that.

  • We will need to fly into Alberta on at the latest on the evening of May 8th

    • We may choose to fly in sooner to test out the system.

  • The earliest we fly out of Alberta is the morning of May 12th.

    • We will be drinking on the evening of May 11th for the closing banquet.

  • Leading up School Term

    • In the four months and weeks leading up to competition, competition attendees are expected to fulfil a highetendded Time Commitment of roughly 10 hours of WARG work per week.

    • For general is to be comprised roughly of:

      • 2 hour, meetings

        • subteam meeting

        • competition architecture meeting

      • 3 hour, engineering

        • subteam specific engineering work

        • manufacturing and assembly

        • confluence documentation

      • 5 hour, flight testing

        • on the weekends weekly

        • preparation, debrief and cleanup are included

    • for management focused members and offsite members this distribution of time will vary

Key Member Availability

Feel free to add anyone so we can start tracking early. Started filling this out in S24 a year in advance of comp. Include all the information you know, just your name isn’t really that useful by itself!

  • @Daniel Puratich available (has advanced)

  • @Georgia Vachon Westerlund co-op term

  • @Nathan Green co-op term (has advanced)

  • @Smile Khatri school term

  • @Yuchen Lin school term (has advanced)

  • @Hardy Yu school term

  • @Evan Janakievski (has advanced)

  • @Sohee Yoon

  • @Nathaniel Li

  • @Ryan Scomazzon co-op term

Member Count

  • In the previous competition cycle we brought 12 people

    • this was very nice, kind of want to repeat that.

    • It’s kind of a sweet spot where we still get a good amount of people to learn and key players but not too many that it’s tough to travel with.

  • In December we told organizers we would like to take roughly 12 people.

    • this is an approximate value and we should be able to do more or less depending on our financial analysis of logistics as solved below, but we should inform the organizers promptly.

  • Valid justifications to bring less than twelve people

    • competition tells us we need to bring less people

  • Valid justifications to bring more than twelve people

    • we have received less funding and dean’s funding this year partially because we have so much Teamfunds so bringing more people and expending some of these funds might be financially optimal for our future.

Logistics & Finance

Travelling

  • Flying is also a possibility this year to get to Alberta which would probably reduce people count quite a bit as well.

    • Driving is a significant amount of time and doesn’t really save money so we are leaning toward flying.

  • Two vehicles, 12 people, was very nice last cycle, kind of want to repeat that. Also a vehicle cost optimization is nice especially if we can lock in two caravans.

    • Also worth looking into trailer training right now. If Nathan’s not confirmed to go, then we gonna need 2 trailer drivers

    • Would be very stressful to have new people drive the trailer for so many hours and likely isn’t safe.

General Finance Clarity

  • Attendees will split the bill for shared food during the trip.

    • WARG will not pay for attendees food.

    • Members must pay for their own food

    • Groceries will be split between all members

    • Competition provides some food at the venue

  • Attendees will not pay for competition merch

    • Comp merch has our sponsors logos and is bought by the team for members

  • Attendees will not pay for competition travel

    • Travelling to and from comp is paid for by WARG

  • Competition attendance fees are covered by the team

Roles

Everyone attending should be clear on their purpose and selected for good reason as sending people to competition costs the team financially.

Director Attendance

  • Two out of three directors minimum will be going to competition.

  • This is to ensure we are putting our best foot forward with respect to logistical and technical management of the team to drive our competition performance.

  • Directors have aligned this will be @Georgia Vachon Westerlund and @Nathan Green provided there are no conflicts with work terms and visas in which case @Daniel Puratich can replace one of them. In the case both of them cannot attend a senior lead will fill this competition director role.

  • Note 2/3 directors hold the RPAS - Advanced and all directors have senior member level experience with our system making them important assets besides their director roles.

Eight Member Case

Two Vehicles & Extra Storage Space

  1. Director A

  2. Director B & Advanced License Holder

  3. mech a & Advanced License Holder

  4. mech b

  5. ee a

  6. efs a

  7. autonomy a

  8. autonomy b

Twelve Member Case

Two Vehicles

  1. Director A

  2. Director B & Advanced License Holder

  3. mech a & Advanced License Holder

  4. mech b

  5. mech c

  6. ee a

  7. ee b

  8. efs a

  9. autonomy a

  10. autonomy b

  11. autonomy c

  12. autonomy d

Fifteen Member Case

Three Vehicles

  1. Director A

  2. Director B & Advanced License Holder

  3. mech a & Advanced License Holder

  4. mech b

  5. mech c

  6. mech d

  7. ee a

  8. ee b

  9. efs a

  10. efs b

  11. autonomy a

  12. autonomy b

  13. autonomy c

  14. autonomy d

  15. autonomy e

Selection Timeline

  • Beginning of this document and director considerations: June 2024

  • In early December 2024 we told organizers we would like to take approximately 12 people to competition.

  • Announce competition interest form January 6th 2025

  • Final decisions list with names completed end of February ideally.

 

 

 

 

 

 

 

 

 

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