AEAC 2025 Competition Roster Selection
- Daniel Puratich
- Ryan Scomazzon
- Smile Khatri
Document Overview
This document outlines the roster selection process for this competition cycle (2024-2025)
All general information can be found in Competition Roster Selectionincluding:
selection criteria information
general roles
Competition Attendee Time Commitment
May 9th to May 11th are dates we will be competing on.
The entire team must be present during these dates and minimal breaks should be anticipated
Be prepared having as little as 6 hours of sleep on the evening of May 9th and May 10th though depending on the state of our system we are likely to have more than that.
We will need to fly into Alberta on at the latest on the evening of May 8th
We may choose to fly in sooner to test out the system.
The earliest we fly out of Alberta is the morning of May 12th.
We will be drinking on the evening of May 11th for the closing banquet.
Leading up School Term
In the four months and weeks leading up to competition, competition attendees are expected to fulfil a highetendded Time Commitment of roughly 10 hours of WARG work per week.
For general is to be comprised roughly of:
2 hour, meetings
subteam meeting
competition architecture meeting
3 hour, engineering
subteam specific engineering work
manufacturing and assembly
confluence documentation
5 hour, flight testing
on the weekends weekly
preparation, debrief and cleanup are included
for management focused members and offsite members this distribution of time will vary
Key Member Availability
Feel free to add anyone so we can start tracking early (this was the spot to add yourself between start of S24 and end of F24). Started filling this out in S24 a year in advance of comp. Include all the information you know, just your name isn’t really that useful by itself!
@Daniel Puratich available (has advanced)
@Georgia Westerlund co-op term
@Nathan Green co-op term (has advanced)
@Smile Khatri school term
@Yuchen Lin school term (has advanced)
@Hardy Yu school term
@Evan Janakievski (has advanced)
@Sohee Yoon
@Nathaniel Li
@Ryan Scomazzon co-op term
This is being replaced by interest form at start of W25 term. See Discord comms here for context.
Member Count
In the previous competition cycle we brought 12 people
this was very nice, kind of want to repeat that.
It’s kind of a sweet spot where we still get a good amount of people to learn and key players but not too many that it’s tough to travel with.
In December we told organizers we would like to take roughly 12 people.
this is an approximate value and we should be able to do more or less depending on our financial analysis of logistics as solved below, but we should inform the organizers promptly.
Valid justifications to bring less than twelve people
competition tells us we need to bring less people
Valid justifications to bring more than twelve people
we have received less funding and dean’s funding this year partially because we have so much Teamfunds so bringing more people and expending some of these funds might be financially optimal for our future.
Logistics & Finance
Travelling
Flying is also a possibility this year to get to Alberta which would probably reduce people count quite a bit as well.
Driving is a significant amount of time and doesn’t really save money so we are leaning toward flying.
Driving the entire way, one way is ~ 3 days. Think about cost of hotels and gas for this too.
Two vehicles, 12 people, was very nice last cycle, kind of want to repeat that. Also a vehicle cost optimization is nice especially if we can lock in two caravans.
Also worth looking into trailer training right now. If Nathan’s not confirmed to go, then we gonna need 2 trailer drivers
Would be very stressful to have new people drive the trailer for so many hours and likely isn’t safe.
General Finance Clarity
WARG covers the following expenses:
Flights and vehicle rental
Comp fees (includes housing and food in Medicine Hat)
Comp merch with our sponsors logos (you get to keep this after comp)
Attendees must cover their own:
Food during travel (before/after comp)
Additional travel fees (i.e. if you’re checking extra bags on a flight)
Competition team will split:
Groceries bought during comp (if applicable, there’s a chance we don’t need to buy anything)
Roles
Everyone attending should be clear on their purpose and selected for good reason as sending people to competition costs the team financially.
Director Attendance
Two out of three directors minimum will be going to competition.
This is to ensure we are putting our best foot forward with respect to logistical and technical management of the team to drive our competition performance.
Directors have aligned this will be @Georgia Westerlund and @Nathan Green provided there are no conflicts with work terms and visas in which case @Daniel Puratich can replace one of them. In the case both of them cannot attend a senior lead will fill this competition director role.
Note 2/3 directors hold the RPAS - Advanced and all directors have senior member level experience with our system making them important assets besides their director roles.
Eight Member Case
Two Vehicles & Extra Storage Space
Director A → calling logistics plays, leading meetings, briefings, media
Director B → Advanced License Holder, Primary Pilot
mech A → Advanced License Holder, capable of task 2 payload adjustments & prototyping
mech B → capable of aircraft assembly and repair
ee A → capable of harness manufacturing and debugging
efs A → capable of aircraft tuning
autonomy A → capable of operating RPi autonomy system software
autonomy B → capable of wiring and configuring camera and hardware
Ten Member Case
Two Vehicles
Director A → calling logistics plays, leading meetings, briefings
Director B → Advanced License Holder, Primary Pilot
mech A → Advanced License Holder, capable of task 2 payload adjustments & prototyping
mech B → capable of aircraft assembly and repair
EE A → capable of harness manufacturing and debugging
EE B → capable of water system and LED system debugging, capable of harness manufacturing
efs A → capable of aircraft tuning
autonomy A → capable of operating RPi autonomy system software
autonomy B → capable of wiring and configuring camera and hardware
Ops A → capable of capture media
Twelve Member Case
Two Vehicles, tightly packed (dodge caravan sized vehicles)
Director A → calling logistics plays, leading meetings, briefings
Director B → Advanced License Holder, Primary Pilot
mech a & Advanced License Holder
mech b
mech c
EE a
EE b
EFS a
autonomy a → hardware focused
autonomy b → mixed hardware & software focused
autonomy c → software focused
Ops A → capable of capture media
Fifteen Member Case
Three Vehicles
Director A → calling logistics plays, briefings
Director B → Advanced License Holder, Primary Pilot
Director C → Advanced License Holder, Leading meetings
mech a & Advanced License Holder
mech b
mech c
mech d
ee a
ee b
efs a
efs b
autonomy a → hardware focussed
autonomy b → software focussed
autonomy c → software focussed
Ops A
Flight Line
The flight line is made up of five members. Flight line members cannot communicate with anyone else during flight windows. Some of the roles that will be filled will be as follows.
Primary Pilot
Primary Ground Station Operator
Aircraft Carrier, Backup Pilot, Video Monitor
Battery Carrier, Backup Ground Station Operator
Equipment Carrier, Designated Communicator with Judges
Selection Timeline
Beginning of this document and director considerations: June 2024
In early December 2024 we told organizers we would like to take approximately 12 people to competition.
Announce competition interest form January 6th 2025
Form closes at the end of January 2025.
Initial selection meeting at first leads meeting of febuary
Final decisions list with names completed end of February at the latest.
Flight line will be selected subsequently