Item | Notes | Action |
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Bootcamper party | about 15 likes for another party Finalize date and room | Jinghao Lei Book Sunday this weekend Feb 5 |
event with orbital follow up? | Jackbox social Feb 13th 7:30 - 9pm Book room, advertiseannouncement at general not quite effective push during subteam meeting as well as merch | advertise meeting conflict will be handled by EE and mech leads to see if there is a need to keep the entire hour meeting |
Ops items: finances update (wargops site) math endowment fund asana integration fill out da wishlist (feb 10 hard cutoff) push merch on subteam to ensure we get good turnout
| pushing out new website, helping with trail needed MEF using by EFS, need to pay from Team fund. Asana is integrated on discord, who are we opening this to (all except bootcampers) asana expansion with link fill out the form and link it. Basis for WEEF this term.
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stopover location for comp return location | | 10 min max near Montreal |
Team lead selection process update | Team Exec & Lead Promotion | 2 weeks before midterm onsite lead: case by case, decided by two subteam leads we can also consider to remove the onsite lead as a lead position, Onsite PM. PM process: also case by case, defined by subteam leads kudos sheet, shout out in gen meeting announcements in leads for timeline |
SDC meeting summary | Sarah will be our person to go for all purchase, likely there will be a SDC credit card so that we can ask Sarah to buy stuff from there. Including WEEF purchases. New go to person for Team budgeting soon. WEEF funding app due Mar 3. Concur: Have we bought stuff from there already? Concur doesn’t work well with travelling stuff, that will require old routing. Concur should be able to process MEF transactions as well, ask Sarah for more detail Peter willl ask Dean if we can use the Dean’s meeting room. Either gonna be on booking system or book by email New driver registering: 1 on 1/more interview: 90mins meeting. Need to have Full G or equivlent for at least a few month (has some flexibility). Trailer training requires 3 session: classroom training, parking lot training and high way training General idea: do not incorporate ourselves as a non profit organization, it’s more trouble than benefit. If we need cheaper software, let Peter know. Procurement is only 3% HST Having the funding for a new Mini Van / Full size Van for 12 people so that we can take more people/less drivers or vehicles for next comp. No extra training will be required Keep 4th year graduating students from bay if they are partying for iron ring (This Friday) updating the hardware in 2004 soon.
| Hamza Ali contact Peter and Sarah for Concur process Identify new drivers as well as trailer trainings |
Lead reintroduction and welcome new joiners | subteam lead take care of a short conversation for every new joiner introduction something like this:  | leads Plz do a reintro |
General meeting format update | Start to ask questions and that needs to come from all subteams, not just Anni | Decide which questions/discussions to address at general: | Lead Social | Setup and survey re LettuceMeet |
General Meeting Slides | https://docs.google.com/presentation/d/13Gzl3VjFHJnKG0iWKrYXn5ubyAQyBRRVw8MG5leiDrc/edit#slide=id.g181f9c7d735_0_13 | add WARG Equipment for Non-WARG use Email competition organizers after general meeting re Anthony Luo |
Team-wide Integration Sessions | | Discuss feasibility and time for it people working on the integration 9pm a little late but ok only people working on comp will show up aim for next week Add this to gen meeting let people a stay a bit after gen meeting, post gen work session
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Load Management re Leads | Mention how mental health and schoolwork is important Discuss strategies to load balance WARG and life Discuss how to make lead workload better
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Lead Social | Ideas for activities? Dinner | Setup and survey re LettuceMeet |
retune comp frame timeline ICARUS | | setup a meeting by end of week/ ask Aidan |