2023-06-05 Operations Meeting Minutes

• Backlog on uwwarg.business Situation

  • A lot of emails go to business email but we have no idea what is required to handle them, Hamza Ali to document this or inform the rest of the team so we can sort out a lot of the recent case.

    • purchasing went to business → where next ?

  • In Specific the following are all fairly immediate things that are over a week delayed:

    • Xierumeng reimbursal is waiting

      • https://discord.com/channels/776618956638388305/1094770747697811476/1112763363580203018

    • Allison reimbursal is waiting

      • https://discord.com/channels/776618956638388305/903675092586876948/1110708012156469328

      • Conall dealing with directly

    • And possibly more ?

      • Hamza Ali to note if there are other ongoing finance related issues

• Announcement: Keep warg things on warg confluence (if you can)!

  • lower priority, but if we have time also general confluence cleanup

  • See Data Handling for further explanation of using our platforms

Operations lead upcoming - Megan Spee to make a self nom form?

• please reach out to Megan Spee , Anthony Luo

  • do one portion of the operations job - for example, finance, media, outreach/sponsorships, etc

  • will do a

• Merch for F23

  • Anyone else up to work on this?

    • Lower priority and not much availability

  • Megan Spee - jackets link from UWFM

• Ryan Chan running this over the summer

• Website update is Required

  • Ryan Chan been working on website, how goes?

    • layout difficulties

    • to ping more leads about getting new photos

  • Document process for editing the website as well since this is somewhat unknown

  • In order of priority things to update are:

    • Sponsors List

    • Leadership team list

• Megan Spee remember if we can’t get new logos, reach out to the sponsors to get SVGs from the source

• WEEF & ENGSOC (engsoc goes first → can put that into weef).

  • Wingchee Wen (Deactivated) - engsoc presentation and recording

  • Ryan Chan doing MEF (ask him again closer to the time)

• sponsors follow up? Megan Spee , Wingchee Wen (Deactivated)

  • keysight to list on confluence

  • Hamza Ali to FWD emails about keysight

  • Wingchee Wen (Deactivated) nice draft email about AEAC !

  • Anthony Luo follow up with airscrew props?? maybe

• Hamza Ali To document stuff with Canva

  • We need people to be able to access this platform

  • reach out to Jenny for the canva details - Ryan Chan

• Team Sign?

• 

  Ryan Chan

• Taim Al-Dabbagh has list of buildings that are cool w/ us hanging posters

• Has compiled a list of buildings to advertise in

• Taim Al-Dabbagh to see if he can find canva access

• Hamza Ali working on posters

  • Possibly we deprioritize this ?

Ryan wants to organize a warg social

• paintball

• go carts

• bonfire

• game night

• juice mixing social

Ryan Chan to make an interest form for socials