2023-09-18 Operations Meeting Minutes

• Start managing competition logistics (keep this on our radar)

• Competition Design Report (Phase 1: Drafting)

  • Early November: Skeleton/Outline

  • Late December: Flesh out draft

• Team roster overhaul

  • Will schedule meeting in the next week to discuss details

  • Aim for it to be usable by the start of W24

• Sarah responded to my email. I’ll continue double checking with Sarah to see what’s up with the WEEF Allocation Public Spreadsheet, starting with what does vendor = Paypal mean, and can old owner (of W23-414)'s purchases end up on our WARG page of the financial spreadsheet?

Note: No changes to the WEEF Public allocation spreadsheet yet, incl. UW Orbital Shanaya’s purchase.

• Update: Our WEEF account number changed from W23-413… to W23-414.. We have 5 WEEF W23-414 accounts . I changed the 5 relevant account numbers accordingly on the WARG ledger

• Wait for WEEF to email us the presentation timeline for this semester

• How we’ll prepare for EngSoc sponsorship proposal (received email)

• Revise sponsorship-tier package

• Check MEF website and email MEF director to find out about presentation timeline for this semester as they didn’t let us know via email last semester

• Cold-email companies for sponsorship opportunities. Talk more on Discord

• Huge website overhaul over the last few weeks: https://www.uwarg.com/home

• Develop social media plan for F23?

• New Member Info Sessions are completed

  • ~40 people showed up on Thursday

  • ~10 people showed up on Saturday

  • ~30 people showed up on Saturday

• Reached 1.1k Discord members last week

• F23 Workshops?

  • Git workshop (maybe) - make it very interactive

• Merch Plan (2023-2024)

• TLDR:

  • Hoodies later this term (November)

    • Design ideas?

    • Supplier ideas?

  • Comp branded merch in W24

    • Jackets

    • Comp shirts

• Maybe cover costs with team funds?